Executive Assistant

Benchmark Developers in Kolkata, Sector V - Salt Lake is looking for an experienced Executive Assistant cum Admin Manager to manage the full administration. This role involves assisting department heads with administrative tasks and providing high-level administrative support to the Director/MD. You will also be responsible for managing travel arrangements and preparing detailed expense reports.. The position offers an in-hand salary of ₹18000 - ₹30000 along with career growth opportunities.

Key Responsibilities:

• Provide high-level administrative support to the Director/MD, including managing complex calendars, scheduling appointments, and coordinating meetings.

• Prepare professional correspondence, reports, presentations, and other documents with strong attention to detail.

• Act as a primary point of contact, screening and directing phone calls, emails, and other inquiries, handling them appropriately and efficiently.

• Prepare detailed agendas, take accurate and comprehensive minutes of meetings, and ensure timely follow-up on action items.

• Manage travel arrangements and prepare detailed expense reports.

• Proactively monitor deadlines and follow up with relevant departments to ensure the timely completion of critical tasks.

• Handle confidential information with the utmost discretion and professionalism.

• Undertake ad-hoc projects and tasks as assigned by the direct manager and senior management.

• Assist department heads with administrative tasks and provide support as required.

• Establish and maintain highly organized electronic and paper filing systems, ensuring efficient indexing and filing according to legal requirements and departmental needs.

• Manage office supplies, anticipating needs, overseeing procurement, and maintaining optimal stock levels.

• Coordinate the preparation and distribution of newsletters, reports, and other internal/external communications.

• Manage logistics for meetings and events, including venue booking, catering, and technical arrangements.

• Arrange for courier services and postal mail efficiently.

• Manage the maintenance and renewal of company licenses, property tax records, and trade licenses, ensuring timely compliance.

• Maintain the company calendar and proactively schedule appointments, coordinating with internal and external stakeholders.

• Oversee the upkeep of office administrative facilities, coordinating with vendors for maintenance, repairs, and ensuring a conducive work environment.

• Assist with vendor management and procurement of office equipment and supplies.

• Independently perform and manage day-to-day administrative and operational activities of the company as directed by the direct manager and the management.

• Proactively ensure the availability of daily miscellaneous requirements to foster a harmonious and productive work culture for employees.

• Perform a variety of clerical and administrative duties with minimal supervision, including answering phones, making appointments, and ordering office supplies.

• Prepare accurate and timely real estate forms, documents, and correspondence.

• Utilize strong letter-writing skills in English for effective communication with corporates, government agencies, and bodies.

• Efficiently complete paperwork for all real estate transactions to ensure swift deal closures, including meticulous post-sales documentation for clients.

• Demonstrate experience in attending meetings and effectively handling matters related to Income Tax departments, GST departments, and Municipal Corporations.

• Undertake necessary visits to the High Court, Lower Divisional Court, and Senior Divisional Court for legal department-related work, ensuring compliance with legal procedures where necessary.

• Possess a strong understanding of the Land Reform Department and its compliance procedures, including mutation and conversion processes.

• Diligently monitor legal and regulatory deadlines and proactively provide notices to appropriate parties.

• Possess a solid basic knowledge of legal matters (highly desirable).

• Demonstrate knowledge of Labour/Contractor Agreements and the Real Estate Registration process.

• Assist with basic HR-related tasks, including maintaining employee records and supporting recruitment processes.

• Produce basic marketing materials, including brochures, flyers, online content, and social media posts to support the company's branding efforts.

• Compile and distribute accurate weekly/monthly reports, communicating key results to the team to ensure company goals are being met.

• Demonstrate strong follow-up skills to ensure timely responses and effective resolution of issues.

• Proactively undertake necessary visits to clients or other locations for important meetings or assigned tasks, ensuring timely and successful completion.

• Willingness and ability to travel extensively in and around West Bengal and out of West Bengal when required for official work is mandatory.

Job Requirements:

• For Female Candidates Only.

• The candidate must possess at least a Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management or equivalent.

• Excellent written and verbal communication skills in English are mandatory.

• Excellent computer skills with sound knowledge in MS Office Suite (Word, Excel, PowerPoint, Outlook) and advanced proficiency in Excel and Google Sheets.

• Must be highly familiar with Google Suite (Google Drive, Gmail, Google Calendar, etc.).

• Experience in the Real Estate Industry is preferred but not mandatory.

• Minimum 8-10 years of proven experience in an EA Profile with increasing responsibilities.

• Age Group: 31 to 45 years.

• Salary: 18,000.00 - 30,000.00 per month.

• Candidates currently residing within a commute of 45 minutes to 1 hour are highly preferred.

• Preference for candidates who can drive a 2-wheeler (scooty), though not mandatory.

• Proven ability to work effectively both independently and as a collaborative team member.

• Must demonstrate initiative, possess a strong drive, and work well under pressure to meet fast-changing requirements and expectations.

• Analytical and data-driven approach with meticulous attention to detail.

• Ability to perform a variety of clerical and administrative duties with minimal supervision, including answering phones, making appointments, and ordering office supplies.

• It is a Full Time Recruiter / HR / Admin job for candidates with 4 - 6+ years Experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 4 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹18000 - ₹30000 per month that depends on your interview. It's a Full Time job in Kolkata.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., BENCHMARK DEVELOPERS.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at BENCHMARK DEVELOPERS
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 10:00 AM - 07:00 PM timing.