Executive Assistant

Executive Assistant (EA) to Managing Director / CEO

Education: Bachelor’s degree (minimum), diploma/certification in secretarial/administrative/management studies preferred.
Experience: 8–10 years in executive support, administration or secretarial role

Key Responsibilities

Executive & Document Management

• Manage all correspondence, files, notes, drafts and documentation for the Managing Director / CEO .

• Take dictations, prepare minutes, briefs and first-draft communications.

• Maintain organized physical and digital filing systems.

• Maintain updated contact databases, confidential information and digital/physical records.

Communication & Email Handling

• Monitor, prioritize and respond to emails and calls across assigned IDs.

• Draft professional responses and maintain follow-up trackers.

• Coordinate communication with clients, vendors and internal teams.

Client & External Coordination

• Conduct basic research on clients/prospects and prepare briefing notes.

• Coordinate with clients, third-party vendors and external partners for meetings and documentation.

• Support relationship building and follow-ups.

Social Media Support

• Manage and update the Managing Director’s professional social media accounts.

• Coordinate with Internal/PR teams for posts, visibility and engagement.

Cross-Department Coordination

• Act as the central point between the Managing Director and internal departments (HR, Admin, Accounts, BD).

• Track tasks, deadlines and deliverables; ensure timely updates and closures.

Calendar & Scheduling

• Manage all professional and personal schedules, meetings and appointments.

• Plan and coordinate both virtual and in-person engagements.

• Anticipate conflicts and optimize time management.

Travel & Logistics Management

• Plan end-to-end domestic/international travel.

• Handle flight and hotel bookings, visa applications, ground transport, itineraries and travel packs.

Personal Assistance

• Support the Managing Director with select personal tasks, events, personal travel and coordination with household vendors—ensuring discretion and confidentiality.

Skills & Competencies

• Excellent communication (English & Hindi), strong drafting skills.

• Proficiency in MS Word, Excel, PowerPoint and basic online research.

• Highly organized, detail-oriented, proactive and able to multitask.

• Strong professionalism, confidentiality and stakeholder coordination skills.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6+ years of experience.