Congress Execution Lead - Event Planning and Operations

Event Planning and Operations Career Category Marketing Job Description Job Title: Event Planning & Execution Position Summary: The Congress Execution Lead plays a pivotal role within the Amgen Congress Team (ACT), providing operational project leadership for Tier 1 and select high-priority Tier 2 congresses. This individual serves as the connective tissue across therapeutic area leads, cross-functional stakeholders, and vendor partners to ensure seamless, compliant, and impactful congress execution. As a key driver of standardized planning and communication processes, the Execution Lead is responsible for managing timelines, stakeholder coordination, and executional logistics across the pre-, during-, and post-congress phases. This role ensures alignment to congress objectives, enhances internal engagement, and contributes to exceptional external customer experiences. Key Responsibilities: Congress Planning & Coordination Develop and manage detailed congress project timelines, communication plans, and alignment call decks in partnership with TA Leads and cross-functional stakeholders. Schedule, lead, and document pre-congress alignment calls with internal stakeholders and vendors to ensure project clarity, seamless coordination, and accountability. Schedule and lead recurring planning calls with internal teams and vendors, ensuring accountability and transparency throughout all phases of congress delivery. Maintain the One Stop Shop SharePoint site for each assigned congress, ensuring timely updates and documentation. Cross-Functional Collaboration Collaborate with Medical, Marketing, Logistics, OL Engagement, and vendor teams to gather inputs and ensure execution aligns with congress strategy and objectives. Lead congress sponsorship planning meetings, including organizing cross-functional discussions, tracking commitments, and ensuring integration into congress objectives and budget. Oversee C3 and C v ent needs assessment and event setup for assigned congresses, including profile creation and coordination with logistics and compliance teams. Facilitate booth staffing schedules and support the development of booth staff training decks in partnership with TA Leads. Ensure timely submission of Congress Approval Forms (CAF), badge assignments, and housing communications via coordination with the Logistics team. Resource & Content Management Create and distribute the Single Congress Playbook for attendees, providing relevant logistics, booth information, and competitive intelligence highlights. Maintain and update congress sponsorship and C3/Cvent records, ensuring timely and accurate documentation in alignment with budget and compliance requirements. Support execution of the Congress Brief, Post-Congress Survey, and Congress Debrief—integrating insights, metrics, and stakeholder feedback for continuous improvement. Execution Support & Measurement May attend congresses onsite to support execution, troubleshooting, and real-time coordination with vendors and attendees. Gather and analyze data including badge scan reports, OL engagement metrics, and fast sensor data to assess congress effectiveness and inform debriefs. Qualifications: Basic Qualifications: Bachelor’s degree in Business , Life Sciences, Marketing, Communications, or a related field. Minimum of 5 years of experience in project or event management, preferably in a pharmaceutical, biotech, or healthcare environment. Preferred Qualifications: Project Management Professional (PMP) or relevant certifications. Experience with congresses, society meetings, or healthcare-related event planning. Strong understanding of cross-functional planning in a matrixed organization. Familiarity with compliance requirements for HCP engagement globally (PhRMA, EFPIA, etc.). Proficiency in project planning tools (e.g., Smartsheet), SharePoint, Microsoft Office Suite. . Experience Level Mid Level