HR/Admin Assistant HR Manager

JOB DESCRIPTION – ASSISTANT MANAGER HR

Department: Human Resources & Administration
Designation: Assistant Manager – HR
Industry: Mechanical / Manufacturing
Reporting To: HR Manager HEAD

Job Summary

The Assistant Manager – HR will be responsible for managing day-to-day HR operations in a mechanical manufacturing environment. The role includes recruitment, employee relations, attendance and payroll coordination, statutory compliance, contract labour management, performance management, training, and HR documentation.

Key Roles & Responsibilities

1. Recruitment & Manpower Planning

• Handle end-to-end recruitment for permanent, temporary and contract employees.

• Coordinate with department heads for manpower requirements.

• Source candidates through job portals, consultants, employee referrals and other recruitment channels.

• Conduct initial interviews and coordinate final interviews with management.

• Manage joining formalities, induction and employee onboarding.

2. Attendance, Leave & Payroll

• Monitor employee attendance, shifts, overtime and leave records.

• Coordinate with the payroll team for monthly salary processing.

• Verify attendance, OT, incentives and other payroll-related data.

• Maintain employee records and salary documentation.

3. Employee Relations

• Handle employee grievances and workplace issues.

• Maintain healthy relationships between management and employees.

• Conduct disciplinary actions and issue warning letters, memos and show-cause notices when required.

• Support employee engagement and welfare activities.

4. Statutory Compliance

• Ensure compliance with applicable labour laws.

• Coordinate PF, ESI, bonus, gratuity and other statutory requirements.

• Maintain statutory registers and employee records.

• Coordinate with government departments, auditors and external consultants.

5. Contract Labour Management

• Monitor contract labour attendance and deployment.

• Coordinate with manpower agencies and contractors.

• Verify contractor bills, attendance and statutory compliance documents.

• Ensure required licences, registers and documents are maintained.

6. Performance Management & Training

• Support the performance appraisal process.

• Coordinate employee training and skill development programs.

• Maintain training records and competency matrices.

• Identify training requirements with department heads.

7. HR Documentation & Audit

• Maintain employee personnel files and HR records.

• Prepare HR reports, MIS and manpower reports.

• Support ISO / IATF / internal and external audits.

• Ensure HR policies and procedures are properly implemented.

8. Administration

• Support general administration and facility management activities.

• Coordinate transport, security, housekeeping and employee welfare activities.

• Maintain discipline and workplace standards.

Required Skills

• Strong knowledge of Recruitment and HR Operations.

• Knowledge of Labour Laws, PF, ESI and statutory compliance.

• Experience in Attendance, Payroll and Overtime calculation.

• Contract labour management experience.

• Good communication and employee handling skills.

• Knowledge of MS Excel, Word and HR MIS.

• Experience in ISO / IATF documentation is an added advantage.

Qualification & Experience

Education: MBA – HR / MSW / Any Degree with HR specialization
Experience: 8–10 years in HR & Administration, preferably in Mechanical or Manufacturing Industry.

• It is a Full Time Recruiter / HR / Admin job for candidates with 6+ years of experience.