Assistant HR Manager

Job Description

HR Executive – Manufacturing

Position

HR Executive / HR & Admin Officer

Department

Human Resources

Industry

Automotive Sheet Metal Manufacturing

Reporting To

HR Manager / Plant Head

Role Summary

The HR Executive will be responsible for payroll processing, statutory compliance, training coordination, employee records management, and HR MIS reporting. The role also involves supporting employee engagement activities, manpower planning, and compliance documentation required for automotive industry standards.

Key Responsibilities

1. Payroll & Salary Administration

• Preparation and processing of monthly payroll.

• Verification of attendance, overtime, leave records, and deductions.

• Ensuring accurate calculation of statutory deductions and salary components.

• Preparing salary sheets and payroll reports.

2. Statutory Compliance & Documentation

Responsible for maintaining and coordinating statutory compliance related to:

• Employees' Provident Fund Organisation (PF)

• Employees' State Insurance Corporation (ESI)

• Labour Welfare Fund Act (LWF)

Key activities include:

• Maintaining PF/ESI employee records

• Coordinating monthly statutory filings

• Maintaining labour compliance registers

• Supporting labour law audits and inspections

3. Training & Development Coordination

• Implement training programs as per the Annual Training Calendar.

• Coordinate technical, quality, safety, and behavioural training sessions.

• Maintain training attendance records and training effectiveness reports.

• Support training documentation required under automotive quality systems.

4. Employee Records & HR Documentation

• Maintain complete employee personal files.

• Update and maintain HR documentation and records.

• Manage documentation related to joining, confirmation, and employee records.

• Ensure proper document control for HR records.

5. Employee Engagement & Events

Organize company events and awareness programs such as:

• Quality Month

• Safety Month

• Environment Day

• Employee Engagement Activities

Coordinate communication and participation across departments.

6. Manpower Planning & Availability

• Monitor daily manpower availability.

• Coordinate with production departments to ensure required manpower deployment.

• Support recruitment and onboarding activities when required.

7. HR MIS & Reporting

Prepare and maintain daily and monthly HR reports, including:

Daily MIS

• Manpower attendance

• Absenteeism data

• Overtime reports

Monthly Reports

• HR dashboard

• Training reports

• Employee headcount reports

• Compliance reports

Support preparation of data for Monthly Management Review Meetings (MRM).

Qualifications

Bachelor’s degree in:

• Human Resources

• Business Administration

• Commerce

Preferred: MBA / PG Diploma in HR

Experience

• 2–5 years experience in HR within manufacturing or automotive industry.

Required Skills

• Knowledge of payroll processing

• Understanding of labour laws and statutory compliance

• Strong Excel and MIS reporting skills

• Good documentation and record management

• Communication and coordination skills

Preferred Experience

Experience in companies certified under:

• IATF 16949

• ISO 9001

Experience handling OEM supplier compliance systems such as MSIL VSA will be an added advantage.

Key Performance Indicators (KPIs)

• Payroll accuracy

• Compliance adherence

• Training completion as per annual plan

• HR MIS reporting accuracy

• Employee record maintenance

• Manpower availability

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 3 years of experience.