Administrative Assistant

Key Responsibilities

Administration

•     Manage day-to-day office administration activities.

•     Maintain office records, files, and documentation.

•     Handle incoming calls, emails, and correspondence.

•     Coordinate meetings, appointments, and travel arrangements.

•     Manage office supplies and vendor coordination.

•     Maintain employee attendance and leave records.

Operations Support

•     Assist in project documentation and tracking.

•     Coordinate with customers, vendors, and internal departments.

•     Prepare quotations, purchase orders, work orders, and invoices.

•     Follow up with suppliers and customers regarding deliveries and payments.

•     Maintain project status reports and MIS reports.

•     Support project execution and service teams with administrative requirements.

Finance & Commercial Coordination

•     Coordinate with the accounts department for invoices and payments.

•     Maintain records of purchase orders, sales orders, and contracts.

•     Follow up on outstanding payments from customers.

•     Assist in preparing expense reports and documentation.

HR & Employee Support

•     Support recruitment scheduling and onboarding activities.

•     Maintain employee records and HR documentation.

•     Coordinate employee welfare and office events.

Compliance & Documentation

•     Ensure proper filing and document control.

•     Maintain company licenses, certificates, and statutory records.

•     Support ISO and quality management documentation if applicable.

Required Qualifications

•     Bachelor's Degree in Commerce, Business Administration, Management, or related field.

•     2–5 years of experience in office administration and operations.

•     Experience in engineering, automation, EPC, manufacturing, or technology companies preferred.

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 4 years of experience.