Administrative Assistant

The Admin / Office Assistant will be responsible for ensuring smooth day-to-day administrative operations of the office, supporting internal teams, managing coordination activities, and assisting in basic documentation and communication tasks.

This role requires a high level of discipline, coordination skills, and ownership mindset, especially in a fast-growing startup environment.

1. Administrative Management

• Manage daily office administrative tasks including documentation, filing, and record keeping

• Maintain office supplies, stationery, and inventory

• Ensure proper upkeep of office premises and coordinate with housekeeping staff

• Handle courier, dispatch, and incoming/outgoing documents

2. Front Office & Coordination

• Act as the first point of contact for visitors and external stakeholders

• Manage reception area and visitor log records

• Coordinate internal meetings, schedules, and conference room bookings

3. Vendor & Facility Coordination

• Coordinate with vendors for office supplies, maintenance, and services

• Track vendor invoices and coordinate with accounts for processing

• Ensure timely servicing and maintenance of office equipment

4. Documentation & Data Management

• Maintain proper records of office documents and files

• Support in preparing reports, presentations, and internal communications

• Assist HR and accounts team with basic documentation work

5. Internal Support

• Support different departments (HR, Sales, Operations) with coordination tasks

• Assist in organizing office events, meetings, and team activities

• Ensure smooth communication across teams

Skills & Requirements

• Good communication and interpersonal skills

• Strong organizational and coordination abilities

• Basic knowledge of MS Excel, Word, and email communication

• Ability to multitask and handle multiple responsibilities

• Positive attitude and willingness to learn

• Prior experience in admin/front office roles is preferred

Preferred Profile

• 0–3 years of experience in administration or office support

• Comfortable working in a fast-paced, growing organization

• Proactive and responsible in handling tasks

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.