Administrative Assistant

Hi sir,

As discussed

I have prepared a plan for newly appointed manager and his responsibilities

I have divided the work flow:- Daily/weekly/monthly basis

1. Daily Responsibilities

• Conduct a full visual walkthrough of the restaurant (entrance,parking, dining area, bar, washrooms, outdoor area).

• Ensure furniture (chairs, tables, upholstery) is clean, stable, and in good condition.

• Check lighting — all bulbs, lamps, and decorative lights or candles are working and consistent in tone.

• Inspect flooring and walls for stains, cracks, or scuffs; report or arrange touch-ups if needed.

• Verify air conditioning, fans, and scent diffusers are functioning properly.

• Ensure restrooms are spotless, stocked, and smelling fresh.

• Confirm plants (indoor/outdoor) are well-maintained ,no dry or wilted leaves.

• Monitor background music volume and quality (ambience check).

2. Weekly Responsibilities

• Coordinate deep cleaning of all areas , ceilings, corners, light fixtures, vents, curtains, etc.

• Check for minor repair needs (paint touch-ups, loose handles, chipped tiles).

• Inspect and polish décor elements (art, mirrors, sculptures, wall panels).

• Assess linen and upholstery cleanliness schedule laundry or replacements.

• Review condition of cutlery, glassware, and display items for wear & tear.

• Ensure signage, menu boards, and branding materials are clean and intact.

• Update and refresh tabletop styling (flowers, candles, centerpieces).

3. Monthly Responsibilities

• Schedule preventive maintenance for ACs, lighting systems, and plumbing.

• Review and refresh any faded paint, polish, or finishes.

• Reassess overall layout for clutter or visual balance; make adjustments if needed.

• Replace or rotate décor to keep ambience feeling fresh.

• Check outdoor façade, signage, and landscaping.

• Conduct a full pest control inspection or schedule service.

4. Aesthetic Oversight

• Ensure the restaurant’s visual identity (theme, color palette, styling) is consistently maintained.

• Approve seasonal decor and festival installations.

• Maintain uniformity in lighting tone, table setup, and decorative elements.

• Keep photo corners or highlight spots camera-ready at all times.

• Work with creative/marketing teams to align ambience with brand visuals.

5. Vendor & Maintenance Coordination

• Maintain a list of trusted vendors for cleaning, repair, and decor updates.

• Track service schedules and warranties (AC, lighting, furniture, plumbing, etc.).

• Approve purchase of maintenance materials and décor supplies within budget.

• Maintain a maintenance log with issues, timelines, and resolutions.

6. Reporting & Review

• Submit a weekly maintenance & aesthetic report (before-after visuals recommended).

• Highlight pending repairs, vendor follow-ups, or design improvements.

• Maintain an expense tracker for all upkeep and décor-related costs.

• Share suggestions for improvement or refresh ideas with management

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.