Administrative Assistant

Key Responsibilities

1. Factory Setup & Infrastructure Support

• Assist in initial factory setup activities such as office arrangement, utilities, and basic infrastructure readiness.

• Coordinate with vendors for electrical, civil, and utility works.

• Ensure availability of essential facilities like water, power, furniture, and basic office requirements.

2. Maintenance Coordination

• Coordinate routine maintenance of factory infrastructure (electrical, plumbing, civil).

• Track and report breakdowns or repair requirements.

• Follow up with vendors/technicians to ensure timely completion of maintenance work.

3. Housekeeping & Facility Management

• Manage housekeeping staff and ensure cleanliness of shop floor, office, and common areas.

• Ensure proper waste disposal and basic hygiene standards.

• Maintain discipline and organization in workspaces.

4. Labor Management & Wages Support

• Maintain records of contract labor / helpers working at the factory.

• Assist in attendance tracking and basic wage calculations.

• Coordinate with contractors for timely wage payments and manpower availability.

5. Vendor & Service Coordination

• Coordinate with local vendors for services like housekeeping, repairs, transport, and utilities.

• Maintain basic records of vendor work and payments.

• Ensure services are delivered on time and as per requirement.

6. Inventory of Consumables & Office Supplies

• Track and manage stock of consumables (cleaning items, stationery, etc.).

• Ensure timely replenishment to avoid shortages.

7. Documentation & Record Keeping

• Maintain records related to maintenance, labor, vendor services, and expenses.

• Keep proper documentation for internal reference and audits.

• Support basic reporting to management.

8. Safety & Compliance Support

• Ensure basic safety practices are followed in the factory.

• Assist in maintaining safety equipment and signage.

• Support compliance with local regulations and company policies.

Key Requirements

• Experience: 1–3 years in admin / factory support 

Education: Graduate preferred

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 6 years of experience.