Admin Supervisor

Job Summary

The Facility Manager is responsible for the overall management, maintenance, safety, security, and operational efficiency of a 10-acre property. The role ensures that all infrastructure, utilities, landscaping, buildings, roads, equipment, and support services are maintained to the highest standards while managing vendors, staff, budgets, and compliance requirements.

Key Responsibilities

Operations & Maintenance

• Oversee day-to-day operations of the entire property.

• Ensure all buildings, roads, parking areas, fencing, drainage, and utilities are well maintained.

• Develop preventive maintenance schedules for all assets.

• Coordinate repairs and emergency maintenance activities.

• Maintain inventory of tools, equipment, and consumables.

Landscaping & Grounds

• Supervise landscaping, irrigation, tree maintenance, and horticulture.

• Ensure cleanliness of open areas and pathways.

• Monitor pest control and waste management activities.

Utilities Management

• Manage electrical systems, DG sets, transformers, water supply, STP/ETP (if applicable), pumps, HVAC systems, and lighting.

• Monitor utility consumption and implement energy-saving initiatives.

• Ensure uninterrupted availability of essential services.

Security & Safety

• Supervise security personnel and access control.

• Ensure CCTV, fire safety systems, alarms, and emergency equipment remain operational.

• Conduct regular safety inspections and emergency drills.

• Maintain incident reports and security records.

Vendor & Contractor Management

• Appoint, supervise, and evaluate contractors and service providers.

• Negotiate AMC contracts and monitor service quality.

• Verify invoices and certify completed work.

Budget & Procurement

• Prepare annual maintenance budgets.

• Control operating expenses without compromising quality.

• Procure materials, equipment, and services as required.

Compliance

• Ensure compliance with local municipal regulations, fire safety, labour laws, pollution norms, and statutory requirements.

• Maintain licenses, permits, and inspection records.

Staff Management

• Lead housekeeping, maintenance, gardening, and security teams.

• Allocate duties and monitor performance.

• Conduct training on safety and operational procedures.

Asset Management

• Maintain an updated asset register.

• Plan replacement and refurbishment of ageing infrastructure.

• Maintain maintenance history for major equipment.

Required Qualifications

• Bachelor’s degree or Diploma in Mechanical, Electrical, Civil Engineering, Facility Management, or a related field.

• 5–10 years of facility or estate management experience.

• Experience managing large campuses, industrial estates, hospitality properties, sports facilities, or commercial developments is preferred.

Required Skills

• Strong leadership and team management.

• Excellent planning and organizational abilities.

• Knowledge of electrical, plumbing, civil, and mechanical systems.

• Vendor and contract management.

• Budgeting and cost control.

• Strong communication and reporting skills.

• Proficiency in MS Office and facility management software.

Key Performance Indicators (KPIs)

• Facility uptime and operational efficiency.

• Preventive maintenance compliance.

• Utility cost optimization.

• Safety and compliance audit scores.

• Response time for maintenance requests.

• Vendor performance and SLA adherence.

• Budget adherence.

• Overall cleanliness and property appearance.

• Customer/tenant satisfaction (if applicable).

Preferred Experience

• Managing estates of 5–20 acres.

• Knowledge of irrigation systems, landscape maintenance, and infrastructure management.

• Experience handling security, housekeeping, and technical maintenance teams.

• Familiarity with emergency response planning and statutory compliance.

This role is ideal for someone who can take complete ownership of a large property, ensuring it remains safe, efficient, cost-effective, and well maintained while coordinating multiple teams and external contractors.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 5 years of experience.