Admin Executive

VS Studio | Admin Executive | Kolkata

📍 Location: New Alipore, Kolkata

🏢 Office Address: No. 20/1, Triangular Park, Sahapur Colony, Plot No. 100, New Alipore, Kolkata – 700053, West Bengal

💰 Salary: ₹18,000 – ₹25,000 per month

🕒 Job Type: Full-Time | Work From Office + Field Work

⚡ Immediate Joiners Preferred

Eligibility:

✅ 2–3 years of experience in Administration, Office Operations, Coordination, or a similar role.

✅ Experience in Creative Agencies, Production Houses, Studios, Media, Events, or similar industries will be preferred.

✅ Strong coordination and organizational skills.

✅ Comfortable with office-based as well as field responsibilities.

✅ Ability to coordinate with vendors, freelancers, service providers, and internal teams.

✅ Good communication, follow-up, problem-solving, and time-management skills.

✅ Willingness to travel locally for office requirements, shoots, logistics, purchases, and other operational work.

Job Responsibilities:

• Manage day-to-day office administration and operational activities.

• Coordinate office requirements, supplies, equipment, maintenance, and general workplace needs.

• Handle vendor and freelancer coordination, including communication, follow-ups, and scheduling.

• Coordinate travel, transportation, logistics, and other arrangements required for shoots and projects.

• Assist with equipment and resource management, ensuring proper availability and accountability.

• Coordinate with photographers, editors, production teams, vendors, and other external partners whenever required.

• Handle field visits, purchases, deliveries, collections, and other operational tasks as assigned.

• Support shoot-related logistics, including transportation, location requirements, materials, and team coordination.

• Maintain records of office assets, equipment, vendors, expenses, and operational requirements.

• Coordinate with management and internal teams to ensure smooth day-to-day operations.

• Follow up with vendors, service providers, and freelancers to ensure timely completion of tasks.

• Assist in implementing SOPs and structured operational processes.

• Support cost control, resource planning, and efficient utilization of office and project resources.

• Identify operational issues and coordinate with the concerned teams for quick resolution.

Preferred Skills:

✔️ Strong administrative and coordination skills.

✔️ Comfortable handling both office and field responsibilities.

✔️ Good vendor, freelancer, and logistics management abilities.

✔️ Strong follow-up and problem-solving skills.

✔️ Basic knowledge of Google Workspace, Excel, documentation, and office management tools.

✔️ Organized, proactive, dependable, and detail-oriented.

✔️ Ability to manage multiple tasks and work effectively in a fast-paced creative environment.

⚠️ Important: We are looking for an Admin Executive who can independently handle office administration, logistics, vendor coordination, shoot-related requirements, and day-to-day operational activities. This is a partially field-based role, so candidates should be comfortable travelling locally whenever required for office and project-related work. Candidates with experience in creative agencies, studios, production houses, media, or events will be preferred. Immediate joiners will be given preference.

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 3 years of experience.