Admin Executive

Job Summary

The Admin Executive is responsible for managing day-to-day administrative operations, coordinating office activities, and ensuring efficient support for various departments. This role involves handling documentation, office management, scheduling, communication, and assisting in HR and finance-related tasks when needed.

Key Responsibilities

1. Office Administration

• Manage daily office operations and ensure smooth workflow.

• Provide administrative support to the Director.

• Assist the Director with day-to-day tasks and coordination.

·         Manage and operate the CRM system, and provide administrative support to the Director.

·         Maintain office supplies inventory and place orders when necessary.

• Coordinate with vendors, service providers, and building management.

• Arrange maintenance and repairs of office equipment.

2. Documentation & Records Management

• Prepare, organize, and maintain documents, reports, and records.

• Handle filing (physical & digital) and ensure data accuracy.

• Draft letters, memos, emails, and meeting minutes.

3. Coordination & Communication

• Act as a point of contact for internal and external communications.

• Coordinate meetings, appointments, and schedules for managers.

• Assist in organizing company events, trainings, and travel arrangements.

4. Finance & HR Support (if applicable)

• Assist in processing invoices, expense claims, and petty cash.

• Support in HR tasks such as onboarding, attendance tracking, and maintaining employee records.

5. Compliance & Policy Support

• Ensure company policies and procedures are followed.

• Assist with audits and compliance paperwork.

Skills & Qualifications

Education

• Diploma or Bachelor’s degree in Business Administration or related field.

Experience

• 3–6 years of administrative or office support experience (varies by employer).

Skills

• Strong organizational and multitasking skills.

• Excellent written and verbal communication.

• Proficiency in MS Office (Word, Excel, PowerPoint) and office management tools.

• Attention to detail and ability to work independently.

• Good problem-solving and time-management abilities.

Key Competencies

• Professionalism

• Confidentiality

• Customer service mindset

• Team collaboration

• Adaptability

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 6+ years Experience.