Admin Executive

Job Purpose

The Facility & Administration Executive is responsible for the upkeep and safety of the sports venue, ensuring smooth day-to-day maintenance, managing inventory and vendor relationships, and handling general administrative functions to support seamless operations.

Key Responsibilities

Venue Maintenance

• Conduct regular inspections of courts, turf, equipment, and common areas to ensure they are safe, clean, and in good working condition.

• Coordinate preventive and corrective maintenance for facility infrastructure (lighting, plumbing, HVAC, flooring, nets, goals, etc.).

• Schedule and supervise repair work, ensuring minimal disruption to venue operations and bookings.

• Maintain housekeeping and cleanliness standards across all venue areas, washrooms, and changing rooms.

• Ensure compliance with safety protocols, fire safety equipment checks, and statutory maintenance requirements.

• Maintain a maintenance log/checklist and escalate major repair needs to the Facility Manager.

Inventory & Vendor Management

• Track equipment and supplies stock; raise purchase requests as needed.

• Manage vendors for maintenance, housekeeping, and equipment supply.

• Verify vendor invoices and ensure timely payments and AMC renewals.

Administration

• Handle day-to-day administrative tasks including documentation, filing, and record maintenance.

• Support facility-related procurement, petty cash management, and expense tracking.

• Assist in onboarding new vendors/staff with necessary site inductions and access arrangements.

• Provide administrative support during events, tournaments, or community programs hosted at the venue.

Requirements

• Graduate in any discipline; a background in facility management or administration is a plus.

• 2-4 years of experience in facility maintenance, admin, or vendor management (sports/hospitality background preferred).

• Working knowledge of MS Office/Excel for inventory and record-keeping.

• Strong coordination and follow-up skills with the ability to manage multiple vendors simultaneously.

• Willingness to work on-site and flexible with weekend/evening shifts as per venue operating hours.

Key Skills

• Vendor negotiation and relationship management

• Inventory planning and stock control

• Facility upkeep and preventive maintenance awareness

• Documentation and administrative organization

• Problem-solving and on-ground coordination

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.