Admin Executive

Job Title: Admin Executive / Admin Officer

Department: Administration

Roles & Responsibilities

1. Office Administration

   • Oversee day-to-day office operations to ensure smooth workflow.

   • Manage office supplies (stationery, cleaning items, consumables) and place orders when required.

   • Maintain records of office assets, furniture, and equipment.

2. Facility & Infrastructure Management

   • Ensure cleanliness, safety, and maintenance of office premises.

   • Coordinate with housekeeping, security, and external vendors.

   • Monitor utility services (electricity, water, internet, telephone) and resolve issues.

3. Employee Support

   • Maintain attendance, leave records, and punctuality tracking in coordination with HR.

   • Support employees with ID cards, uniforms, and access cards.

   • Handle employee travel arrangements, accommodation, and logistics if needed.

4. Compliance & Documentation

   • Maintain proper filing of company documents, licenses, and agreements.

   • Ensure adherence to company policies and assist in audits when required.

   • Handle correspondence (letters, emails, courier) efficiently.

5. Vendor & Purchase Coordination

   • Deal with suppliers for office-related purchases and maintenance contracts.

   • Negotiate and compare quotations for cost-effective procurement.

   • Keep updated records of vendor payments and service agreement

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.