Admin Executive

JOB DESCRIPTION

To interface with internal customers and resolves problems

To ensure checklists & logs to be updated & maintained as per the prescribed frequency in the maintenance procedure 

Housekeeping and Outsourced Personnel Oversight

     To be responsible for the planning of Housekeeping staff & to ensure availability of standby resources always 

     Take control of Housekeeping Inventory. (Spares, stores, consumables etc) and the required stock is maintained at the site at all time. 

     To ensure every Housekeeping duty person is explained his job description in his local language if required.

     Ensure all Housekeeping team members wear a standard uniform during working hours.

     Maintain discipline and quality of work by all Housekeeping staff

     Preparing the staff for day to day operation by holding daily briefings

     Ensure all the Housekeeping equipment’s supplied by the service provider are in working condition

              Administration Manual

            Administrative powers, procedures and limits of expenditure.

            Revenue expenses-Budgeted & Non Budgeted.

Vendor Management

    Vendor management including evaluations, maintaining of approved vendor list, vendor audits etc.

Liaison with Local and Government Authorities

    Liaisioning with Government Departments & Agencies for ensuring seamless functioning and operations.

    Maintaining close and meaningful liaison with local government/private/legal agencies.

     Liaison with various contractors / vendors including rate negotiation, renewal of   contracts, coordinating for payments, etc.

·       Transportation

     Provide ground logistic support to the leadership

     Support Employee transportation operations

·       Maintenance

     Follow Up Periodic Pre-Planned Preventive Maintenances Like Pest Control and Cleaning Water Tanks, drainage system etc. 

·       Management Information Systems

     Updating MIS Of the Administration team and Day to Day Maintenance of the data

    Feedback and report upon completion of events and assigned work

    Evaluate support services, identifying needs, anticipating problems and developing corrective action plans 

·       Internal Customer Management

     Endeavor to provide a congenial work environment

     Ensure all the internal customer's complaints are attended at all time within set turnaround time

     Ensure required staff strength is maintained at all time as agreed in the contract and coordinate with office and fill the vacancy if any shortage of manpower

JOB REQUIREMENTS

To be considered for this position, applicants need to meet the following qualification criteria:

• Graduate or Post Graduate

·       1-3 years of experience in Admin & Facility Management, preferably in administration function in a mid-large size BPO

·       Good Knowledge of Excel

·       Mail Drafting

·       Good Communication

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.