Admin Executive

Managing Correspondence (Emails, Phone Calls, Visitors) 

• Email Communication: Sorting, prioritizing, and responding to emails on behalf of teams or executives. 

• Phone Handling: Answering, screening, and directing calls to the appropriate personnel. 

• Visitor Management: Greeting guests, managing sign-ins, and coordinating with staff for appointments. 

Organizing Files and Records 

• Maintaining both digital and physical filing systems for easy retrieval. 

• Ensuring documents are properly labeled, stored, and archived as needed. 

• Handling confidential information with discretion and compliance with data protection policies. 

Handling Scheduling and Logistics 

• Coordinating appointments, meetings, and travel arrangements for staff. 

• Managing conference room bookings and resolving scheduling conflicts. 

• Overseeing office supplies and ensuring necessary materials are stocked. 

Coordinating Meetings and Taking Minutes 

• Sending out meeting invites, agendas, and reminders to participants. 

• Setting up meeting rooms with required equipment (projectors, video calls, etc.). 

• Recording meeting minutes, summarizing key points, and distributing follow-up action items. 

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 2 years of experience.