Admin Executive

Job Title: Admin Executive

Role Summary

The Admin Executive will be responsible for managing day-to-day administrative operations, including canteen services, employee welfare initiatives, and facilities management, ensuring a safe, efficient, and employee-friendly workplace.

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Key Responsibilities

1. Canteen Management

• Oversee daily canteen operations (breakfast, lunch, snacks).

• Coordinate with caterers/vendors for quality, hygiene, and timely service.

• Monitor food quality, quantity, and pricing.

• Ensure compliance with food safety and hygiene standards.

• Collect employee feedback and implement improvements.

• Manage billing, vendor payments, and cost control.

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2. Employee Welfare

• Plan and execute employee engagement activities (festivals, events, wellness programs).

• Address employee concerns related to workplace facilities and welfare.

• Coordinate medical camps, health check-ups, and emergency support.

• Manage onboarding support (ID cards, seating, welcome kits, etc.).

• Ensure statutory compliance related to employee welfare where applicable.

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3. Facilities Management

• Handle maintenance of office infrastructure (electrical, plumbing, HVAC, etc.).

• Supervise housekeeping, security, and other support staff.

• Ensure cleanliness, hygiene, and upkeep of the premises.

• Manage office assets, inventory, and procurement of supplies.

• Coordinate with vendors for AMC (Annual Maintenance Contracts).

• Ensure compliance with safety standards and emergency preparedness.

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4. Vendor & Cost Management

• Identify and onboard vendors for admin services.

• Negotiate contracts and monitor vendor performance.

• Track budgets and optimize administrative costs.

• Process invoices and maintain records.

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5. Compliance & Documentation

• Maintain records related to admin activities and vendors.

• Ensure adherence to company policies and statutory requirements.

• Support audits related to administration and facilities.

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Key Skills & Competencies

• Strong organizational and multitasking abilities

• Vendor management and negotiation skills

• Good communication and interpersonal skills

• Problem-solving and decision-making ability

• Attention to detail and cost-conscious mindset

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Qualifications & Experience

• Bachelor’s degree in any discipline

• 2–5 years of experience in administration/facilities management

• Experience in handling canteen and employee welfare activities preferred

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Reporting To

• Admin Manager / HR Head / Operations Head

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Key Performance Indicators (KPIs)

• Employee satisfaction (canteen & facilities)

• Vendor performance & cost efficiency

• Compliance and audit readiness

• Timely resolution of admin issues

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 5 years of experience.