Admin Executive

The US Operations/Administrative Executive is a pivotal role responsible for ensuring the smooth and efficient execution of both administrative and client-facing operational support functions for our US corporate clients and accounts. This position requires a proactive, detail-oriented professional with strong organizational and communication skills who can manage complex administrative tasks, maintain financial records, and provide seamless operational coordination.Key ResponsibilitiesAdministrative & Operations Management

• Coordinate and oversee day-to-day office administration tasks, including office supplies, equipment, and facility maintenance.

• Implement and refine operational processes to increase efficiency and compliance across various departments.

• Coordinate calendars, meetings, appointments, and travel arrangements for executives and staff.

• Handle front desk duties, including answering phone calls, responding to emails, and managing internal communications.

• Maintain and update organized office records, reports, and internal databases, ensuring data accuracy and compliance.

Financial Administration

• Assist in maintaining financial records, including processing invoices, and employee expense reports.

• Support bookkeeping entries, bank reconciliations, and follow up on billing and payments with vendors and clients as needed.

HR and Compliance Support

• Support HR functions with administrative tasks such as coordinating interview schedules, managing employee records, and assisting with onboarding processes for US-based staff.

• Ensure adherence to company policies, security procedures, and legal compliance relevant to administrative operations.

• Handle confidential information and documentation with the utmost professionalism and discretion.

Qualifications and SkillsRequired

• Bachelor's degree in Business Administration, Finance, or a related field (or equivalent practical experience).

• Proven experience (2+ years) in a demanding administrative, operations, or account support role.

• Exceptional organizational skills, a high level of accuracy, and strong attention to detail.42

• Strong communication and interpersonal skills, both written and verbal, for effective internal and external coordination.

• Proficiency in GoogleSuite

Preferred

• Familiarity with accounting software is added advantage

• Experience supporting a US-based team, particularly with US-specific administrative and financial compliance.

• Ability to work independently and manage multiple tasks and priorities effectively

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.