Admin Executive

Key Responsibilities:

• Handle day-to-day administrative and office management activities.

• Maintain and organize company records, documents, files, and office databases.

• Manage office supplies, stationery, and inventory, ensuring timely availability.

• Identify, evaluate, and coordinate with vendors and suppliers for procurement requirements.

• Obtain quotations, compare prices, negotiate rates, and ensure cost-effective purchases.

• Prepare and process purchase orders (POs), invoices, and other procurement documents.

• Maintain records of purchases, stock levels, vendor details, and payment status.

• Coordinate with internal departments to understand administrative and material requirements.

• Follow up with vendors regarding orders, payments, deliveries, and replacements.

• Assist in managing office maintenance, utilities, and other operational requirements.

• Ensure proper documentation and adherence to company policies and procedures.

Skills Required:

• Excellent communication and interpersonal skills.

• Good organizational and multitasking abilities.

• Proficiency in MS Excel, MS Word, and other MS Office applications.

• Knowledge of procurement processes, purchase orders, and inventory management.

• Strong coordination and follow-up skills.

• Attention to detail and accuracy in documentation.

• Problem-solving and time-management abilities.

• Ability to work independently as well as coordinate with different teams.

Requirements & Qualifications:

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.

• 1–3 years of experience in administration, procurement, purchase, or a similar role.

• Prior experience in vendor coordination, quotation management, and purchase documentation will be preferred.

• Basic understanding of inventory management and office administration.

• Familiarity with purchase processes, billing, and invoice verification.
  
  

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 4 years of experience.