Admin Executive

Job Summary

The Administrative Executive will be responsible for handling day-to-day office administration, coordination with internal teams and external vendors, maintaining records, and ensuring smooth office operations. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

Office Administration

• Manage daily office operations and administrative activities

• Maintain files, records, and documentation (physical & digital)

• Handle incoming calls, emails, and correspondence

• Coordinate meetings, appointments, and travel arrangements

Coordination & Support

• Coordinate with internal departments for administrative requirements

• Liaise with vendors, service providers, and office maintenance teams

• Assist management with reports, presentations, and MIS data

Documentation & Records

• Maintain employee records, attendance, and leave data

• Support HR/admin documentation such as joining formalities and letters

• Ensure proper record-keeping and document control

Procurement & Assets

• Handle office supplies procurement and inventory management

• Maintain asset records and track usage

• Coordinate repairs and maintenance of office equipment

Compliance & General Support (if applicable)

• Assist in maintaining statutory and compliance-related documents

• Support audits and inspections with required records

• Ensure adherence to company policies and procedures

Skills & Competencies

• Good communication and coordination skills

• Strong organisational and multitasking abilities

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

• Basic knowledge of office administration and documentation

• Problem-solving and time-management skills

Educational Qualification

• Graduate in any discipline (B.Com / BBA / BA preferred)

Preferred Attributes

• Minimum 2 years of administrative experience

• Ability to work independently and handle confidential information

• Detail-oriented and proactive approach

• It is a Full Time Recruiter / HR / Admin job for candidates with 2 - 3 years of experience.