Admin Executive

Job Description (JD) – Admin Executive
Company: Excell Autovista Pvt Ltd
Location: Ravet & Baner
Department: Administration
Reporting To: Admin Manager / HR Manager

Position Summary

We are looking for a proactive and organized Admin Executive to manage daily administrative operations and ensure smooth functioning of office activities. The candidate will be responsible for coordinating office administration, vendor management, facility management, documentation, and providing administrative support to various departments.

Key Responsibilities

Administration & Office Management

• Manage day-to-day administrative activities of the dealership.

• Ensure proper maintenance of office premises, facilities, and assets.

• Coordinate housekeeping, security, pantry, and other support services.

• Monitor office supplies and ensure timely procurement.

Vendor & Facility Management

• Coordinate with vendors for maintenance, repairs, and office requirements.

• Maintain records of AMC contracts, utility bills, and service agreements.

• Ensure timely processing of vendor invoices and payments.

Documentation & Record Keeping

• Maintain administrative records, files, and registers.

• Handle courier, dispatch, and inward/outward documentation.

• Prepare reports and maintain MIS related to administrative activities.

Asset Management

• Maintain inventory records of office equipment, furniture, and assets.

• Track asset allocation and movement within the organization.

Coordination & Support

• Provide administrative support to dealership departments.

• Coordinate meetings, events, training programs, and employee activities.

• Assist management in implementing administrative policies and procedures.

Compliance & Safety

• Ensure compliance with company administrative policies.

• Support safety, security, and workplace management initiatives.

• Coordinate statutory and local administrative requirements as applicable.

Required Qualifications

• Graduate in any discipline.

• Additional qualification in Administration or Office Management will be preferred.

Experience

• 2–5 years of experience in Administration, Office Management, or Facility Management.

• Experience in the automobile industry/dealership will be an added advantage.

Required Skills

• Good communication and interpersonal skills.

• Strong organizational and multitasking abilities.

• Proficiency in MS Office (Excel, Word, PowerPoint).

• Vendor management and negotiation skills.

• Record-keeping and documentation skills.

• Ability to work independently and handle multiple responsibilities.

Preferred Attributes

• Professional and service-oriented attitude.

• Problem-solving mindset.

• Attention to detail and time management skills.

• Ability to maintain confidentiality and professionalism.

Salary

• As per company standards and candidate experience.

Job Type: Full-time
Industry: Automobile Dealership (Passenger Vehicles)

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 5 years of experience.