Admin Executive

We are looking for a responsible and organized Admin Executive to manage and coordinate the company's day-to-day administrative and office-related activities.

The candidate will be responsible for ensuring smooth office operations, maintaining records, coordinating with vendors, managing office assets and supplies, and providing administrative support to employees and management.

Key Responsibilities

1. Office Administration

• Manage day-to-day office administrative activities.

• Ensure proper maintenance of office facilities, furniture and equipment.

• Coordinate with housekeeping, security, maintenance and other service providers.

• Monitor office cleanliness and ensure a well-maintained workplace.

• Maintain adequate stock of stationery, office supplies and other required items.

2. Vendor Management

• Coordinate with office vendors and service providers.

• Handle requirements related to internet, electricity, housekeeping, maintenance, courier, etc.

• Collect and maintain vendor bills/invoices.

• Follow up with vendors for pending services or issues.

• Maintain basic vendor records and contact details.

3. Employee Administrative Support

• Support employees with day-to-day administrative requirements.

• Assist in new employee joining arrangements.

• Coordinate ID cards, access cards, stationery and other office requirements.

• Maintain employee-related administrative records.

• Coordinate with HR and other departments whenever required.

4. Inventory & Asset Management

• Maintain records of company assets such as laptops, monitors, chairs, tables, access cards, etc.

• Track asset allocation and returns.

• Maintain office inventory and stock records.

• Identify shortages and raise purchase requirements.

• Maintain proper documentation for issued and returned assets.

5. Documentation & Reporting

• Maintain administrative documents, bills, invoices and records.

• Update Excel/Google Sheets regularly.

• Prepare basic administrative reports whenever required.

• Maintain proper filing and documentation of important records.

6. Travel & Meeting Coordination

• Assist with employee travel and accommodation arrangements when required.

• Coordinate meeting room arrangements.

• Arrange refreshments, stationery and other requirements for meetings/events.

• Support company events and internal activities.

7. General Coordination

• Coordinate with HR, Finance, IT, Operations and Management teams.

• Handle administrative issues and ensure timely resolution.

• Follow up on pending administrative tasks.

• Take ownership of assigned administrative responsibilities.

Required Skills

• Good verbal and written communication skills.

• Good knowledge of MS Excel / Google Sheets.

• Basic knowledge of MS Office / Google Workspace.

• Good coordination and follow-up skills.

• Strong organizational and time-management skills.

• Ability to maintain records and documentation.

• Problem-solving attitude.

• Ability to handle multiple tasks simultaneously.

• Professional and responsible approach towards work.

Preferred Experience

• 1–3 years of experience in Administration, Office Administration, Admin Executive or Office Operations.

• Experience in vendor coordination and inventory management will be an advantage.

• Candidates with good communication and basic Excel knowledge can also be considered.

Salary & Benefits

Salary: Up to ₹20,000 per month, depending on experience and skills.

Ideal Candidate

We are looking for someone who is organized, proactive, responsible and good at follow-ups. The candidate should be comfortable coordinating with different people and handling multiple administrative tasks independently.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 6 months of experience.