Admin Executive

Admin Roles & Responsibilities – Interior Design Firm

• Manage day-to-day office administration.

• Maintain client files, project records, and documentation.

• Prepare quotations, work orders, invoices, and purchase orders.

• Coordinate with clients, vendors, contractors, and suppliers.

• Schedule meetings, site visits, and project timelines.

• Track project progress and update management regularly.

• Maintain attendance, leave records, and employee documentation.

• Handle office correspondence, emails, and phone calls.

• Monitor office inventory and procure stationery and office supplies.

• Maintain records of material orders, deliveries, and payment schedules.

• Coordinate with accounts for billing, vendor payments, and client collections.

• Organize contracts, drawings, approvals, and project-related documents.

• Maintain MIS reports, project trackers, and administrative reports.

• Ensure compliance with company policies and office procedures.

• Support HR activities such as onboarding, documentation, and employee records.

• Coordinate travel, accommodation, and logistics for management when required.

• Assist the design and project teams with administrative support.

• Maintain confidentiality of company and client information.

• Ensure smooth communication between the office, site teams, and management.

Key Skills

• Strong communication and coordination skills

• Good knowledge of MS Excel, Word, and Google Workspace

• Ability to manage multiple tasks and deadlines

• Documentation and record management

• Vendor and client coordination

• Time management and organizational skills

• Basic accounting and billing knowledge (preferred)

• Familiarity with project management tools (preferred)

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 3 years of experience.