Admin Executive

Admin Executive – Roles & Responsibilities

1. Office Administration

• Ensure smooth day-to-day office operations

• Maintain office discipline and administrative systems

• Manage office supplies, stationery, and consumables

• Coordinate office layout, seating, and facilities

2. Facility & Asset Management

• Oversee maintenance of office premises, utilities, and equipment

• Maintain records of company assets and inventory

• Coordinate with vendors for housekeeping, security, electrical, plumbing, etc.

• Ensure compliance with safety and hygiene standards

3. Vendor & Contract Management

• Identify, negotiate, and manage vendors and service providers

• Process purchase orders and service agreements

• Verify vendor bills and coordinate with accounts for payments

• Monitor contract validity, renewals, and service quality

4. Travel & Logistics Support

• Arrange employee travel, accommodation, and transport

• Manage vehicle movement, driver schedules, and logbooks

• Coordinate courier and dispatch services

5. Records & Documentation

• Maintain administrative records, files, and registers

• Handle inward and outward correspondence

• Maintain statutory display notices and office registers

• Ensure proper document storage and retrieval

6. HR & Employee Support

• Support HR in onboarding and exit formalities

• Coordinate ID cards, access cards, and office assets

• Maintain attendance, leave, and visitor records (if assigned)

• Address employee administrative queries

7. Compliance & Statutory Support

• Assist in maintaining labor law and statutory documents

• Coordinate inspections and audits related to administration

• Ensure licenses, agreements, and certificates are valid and updated

8. Budget & Cost Control

• Monitor administrative expenses and control costs

• Prepare admin expense reports and MIS

• Identify cost-saving opportunities

9. Security & Housekeeping

• Supervise security staff and housekeeping personnel

• Ensure visitor management procedures are followed

• Monitor CCTV, access control, and emergency preparedness

10. General Coordination

• Act as a point of contact for internal and external stakeholders

• Coordinate meetings, events, and office functions

• Perform any other administrative duties assigned by management

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 6+ years Experience.