Key Responsibilities
Office Management:
Oversee daily administrative tasks, maintain office cleanliness, and ensure all office equipment and facilities are well-functioning.
Communication & Correspondence:
Handle incoming and outgoing mail, emails, and phone calls, and serve as a liaison between executives and other departments or clients.
Scheduling & Coordination:
Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff.
Record & Information Management:
Organize and maintain physical and electronic files, databases, and records, ensuring accuracy and confidentiality.
Reporting & Documentation:
Prepare reports, presentations, and other necessary documentation for meetings and presentations.
Office Supplies & Inventory:
Monitor and manage the inventory of office supplies and equipment, placing orders as needed.
Vendor & Supplier Relations:
Liaise with external vendors, suppliers, and clients to ensure smooth business operations.
Executive Support:
Provide high-level administrative support and assistance to senior executives and their teams.
Event Planning:
Assist in planning and coordinating company events, meetings, and team activities.