Admin Executive

Job Summary

We are looking for a responsible and organized Admin Executive to manage day-to-day administrative activities and ensure smooth office operations. The ideal candidate should have good communication, coordination, documentation, and organizational skills.

Key Responsibilities

• Manage daily office administration and general operational activities.

• Maintain office records, files, documents, and databases.

• Handle incoming and outgoing calls, emails, correspondence, and communications.

• Coordinate with employees, clients, vendors, and service providers.

• Manage office supplies, stationery, and inventory.

• Monitor office maintenance, housekeeping, security, and other facility-related requirements.

• Assist with travel arrangements, meetings, events, and appointments.

• Prepare reports, letters, notices, and other administrative documents.

• Maintain attendance and support basic HR-related administrative activities.

• Handle vendor coordination, quotations, purchase requests, and invoices.

• Ensure company policies and administrative procedures are followed.

• Provide administrative support to management and other departments.

• Perform any other duties assigned by management.

Required Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.

• 1–3 years of experience in administration or a similar role.

• Good knowledge of MS Office, especially Word and Excel.

• Strong written and verbal communication skills.

• Good organizational and time-management abilities.

• Ability to multitask and work independently.

• Professional attitude and attention to detail.

Preferred Skills

• Administrative and office management

• Documentation and record keeping

• Vendor and facility coordination

• Communication and interpersonal skills

• Problem-solving and decision-making

• MS Office and basic computer skills

Working Hours: [e.g., 9:30 AM – 6:30 PM]
Working Days: [e.g., Monday – Saturday]

Key Performance Indicators (KPIs)

• Smooth and efficient office operations

• Timely completion of administrative tasks

• Accurate documentation and record maintenance

• Effective vendor and facility coordination

• Employee and management support

• Proper control of office supplies and expenses

• It is a Full Time Recruiter / HR / Admin job for candidates with 6 months - 1 years of experience.