Admin Executive

Job Description (JD) – Admin Executive

Company: Appletree Building Maintenance Pvt. Ltd.
Department: Administration
Location: Ujina, Haryana
Employment Type: Full-Time

Position Summary

The Admin Executive will be responsible for managing day-to-day administrative operations, coordinating office activities, maintaining records, supporting management, and ensuring smooth functioning of the office and factory administration. The role requires strong organizational skills, attention to detail, vendor coordination abilities, and proficiency in office management systems.

Key Responsibilities

1. Office Administration

• Manage daily administrative activities and office operations.

• Maintain office records, files, contracts, and documentation.

• Handle incoming and outgoing correspondence, courier services, and dispatch records.

• Monitor office supplies and ensure timely procurement.

• Coordinate meeting schedules, conference rooms, and visitor management.

2. Documentation & Record Keeping

• Maintain employee records, attendance reports, and administrative databases.

• Organize and update company documents, licenses, certifications, and statutory records.

• Prepare reports, presentations, letters, and official correspondence.

• Ensure proper filing and retrieval systems for physical and digital records.

3. Travel & Logistics Coordination

• Arrange travel bookings, hotel accommodations, and transportation for employees and visitors.

• Coordinate logistics for meetings, client visits, exhibitions, and company events.

• Maintain travel expense records and approvals.

5. HR & Employee Support

• Assist HR in onboarding formalities and employee documentation.

• Support employee engagement activities and company events.

• Coordinate ID cards, access control, and employee welfare activities.

6. Management Support

• Provide administrative support to senior management.

• Prepare MIS reports and administrative dashboards.

• Follow up on action items and coordinate inter-departmental communication.

Required Qualifications

Education

• Bachelor's Degree in Business Administration, Commerce, Management, or related field.

Experience

• 2–5 years of experience in Administration, Office Management, or Executive Support.

• Experience in manufacturing, engineering, construction, or industrial companies preferred.

Salary Range

₹20,000 – ₹25,000 per month (depending on experience and qualifications)

Working Days

Monday to Saturday

• It is a Full Time Recruiter / HR / Admin job for candidates with 1 - 5 years of experience.