Admin Executive

Administration – Roles & Responsibilities

• Office Management: Ensure smooth day-to-day office operations.

• Documentation: Maintain office records, registers, files, and important documents.

• Bills & Invoices: Ensure all bills and invoices are entered in the front office register before submission for approval.

• Office Supplies: Monitor stationery and office materials and arrange purchases when required.

• Vendor Coordination: Coordinate with suppliers, service providers, and maintenance teams.

• Asset Management: Maintain records of office equipment, furniture, keys, and other company assets.

• Travel & Meetings: Arrange meetings, appointments, travel, and accommodation when required.

• Maintenance: Ensure the office is clean, organized, and properly maintained.

• Policy Compliance: Ensure employees follow administrative procedures and company rules.

• Management Support: Prepare reports, coordinate tasks, and complete other administrative duties assigned by the MD.

3. Front Office – Roles & Responsibilities

• Visitor Management: Welcome visitors, clients, candidates, vendors, and guests professionally.

• Phone Calls: Answer incoming calls, transfer calls to the concerned departments, and record messages.

• Candidate Coordination: Contact candidates, confirm interview schedules, and guide them when they arrive.

• Reception Management: Maintain a clean and organized reception area.

• Register Maintenance: Maintain visitor, courier, incoming and outgoing document, and bill registers as required.

• Courier Management: Receive, record, and distribute letters, parcels, and other deliveries.

• Appointment Scheduling: Coordinate appointments and inform the concerned employees or management.

• Document Handling: Receive documents and certificates, acknowledge receipt, and forward them to the relevant department.

• Email & Communication: Monitor the front office email or general inquiries and direct them to the appropriate person.

• Daily Reporting: Report visitors, pending tasks, received documents, and important messages to the concerned manager.

• It is a Full Time Recruiter / HR / Admin job for candidates with 3 - 4 years of experience.