Receptionist

Job Title: Receptionist

Experience:

1–4 Years

Location: Kandivali West

Qualification:

• Graduate in any discipline.

• Diploma in Office Administration (preferred).

Job Summary:

We are looking for a smart, courteous, and well-organized Receptionist to manage the front desk and handle day-to-day administrative tasks. The ideal candidate should possess excellent communication skills, a pleasant personality, and the ability to multitask in a fast-paced office environment.

Key Responsibilities:

• Welcome and assist visitors, clients, and guests professionally.

• Manage the reception area and ensure it is clean and presentable.

• Handle incoming and outgoing telephone calls, emails, and courier services.

• Operate the EPABX/intercom system efficiently, route incoming calls to the appropriate departments or personnel, take messages accurately, and manage call transfers professionally.

• Maintain visitor records and issue visitor passes.

• Coordinate meeting room bookings and assist in arranging meetings.

• Receive, sort, and distribute mail, documents, and packages.

• Provide administrative support such as filing, scanning, photocopying, and data entry.

• Coordinate with housekeeping, security, and other departments for smooth office operations.

• Maintain office supplies inventory and place orders when required.

• Assist the HR and Administration team with routine administrative activities.

• Handle travel bookings, hotel reservations, and other office coordination activities, if required.

• Ensure confidentiality of company information and maintain professional etiquette at all times.

Required Skills:

• Excellent verbal and written communication skills.

• Pleasant personality with a customer-service-oriented attitude.

• Good interpersonal and organizational skills.

• Ability to multitask and priorities work effectively.

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Hands-on experience in operating EPABX/intercom systems, including call routing, call transfer, call forwarding, and message handling, is mandatory.

• Basic knowledge of office equipment such as printers and scanners.

• Strong time management and attention to detail.

Preferred Experience:

• Experience in handling front office operations.

• Experience in visitor management and telephone etiquette.

• Exposure to office administration and coordination activities.

• Experience working in corporate offices, manufacturing companies, consulting firms, hospitals, hotels, or service organizations will be preferred.

• It is a Full Time Receptionist job for candidates with 1 - 4 years of experience.