Receptionist

Position: Receptionist / Front Office Executive
Department: Administration / Front Office
Experience Required: 1–3 Years
Salary: Up to ₹23,000 per month (Based on experience and skills)
Job Timing: 8:00 AM – 6:30 PM
Gender Preference: Female
Qualification: HSC / Graduate Preferred
Employment Type: Full-Time

Job Summary

We are looking for a smart, confident, well-organized, and professional Receptionist / Front Office Executive to manage front desk operations and provide administrative support.

The ideal candidate should possess excellent communication and interpersonal skills, a professional appearance, and the ability to handle visitors, calls, appointments, and daily front-office activities efficiently.

The candidate will be the first point of contact for visitors, clients, and business partners and will be responsible for creating a positive and professional first impression of the organization.

Key Roles & Responsibilities

1. Reception & Visitor Management

• Greet and welcome visitors, clients, vendors, and business partners in a professional and courteous manner.

• Manage visitor registration, entry records, and visitor inquiries.

• Direct visitors to the appropriate departments or concerned personnel.

• Coordinate meeting arrangements and visitor appointments.

• Ensure a positive and professional visitor experience.

2. Telephone & Email Handling

• Attend, screen, and transfer incoming telephone calls to the appropriate departments.

• Respond to general inquiries through phone calls and emails.

• Maintain accurate records of important messages and follow-ups.

• Ensure timely and professional communication with internal and external stakeholders.

3. Front Office Administration

• Manage day-to-day front desk activities and reception operations.

• Maintain visitor registers, appointment schedules, and reception-related documentation.

• Keep the reception area clean, organized, and presentable.

• Assist with basic data entry, filing, scanning, photocopying, and documentation.

• Maintain office stationery and other front-office supplies as required.

4. Courier & Document Coordination

• Handle incoming and outgoing couriers, parcels, and official documents.

• Maintain courier registers and delivery records.

• Coordinate with courier agencies and internal departments for timely dispatch and receipt of documents.

• Ensure proper handling and distribution of official correspondence.

5. Internal Coordination & Administrative Support

• Coordinate with the HR and Administration teams for daily office requirements.

• Assist in scheduling meetings and coordinating with concerned departments.

• Support administrative activities, documentation, and office-related tasks.

• Communicate effectively with employees, visitors, and management.

6. Confidentiality & Professional Conduct

• Maintain confidentiality of company information, visitor details, and official documents.

• Follow company policies and front-office procedures.

• Maintain professional grooming, workplace etiquette, and communication standards.

• Handle multiple responsibilities efficiently while maintaining accuracy and professionalism.

Candidate Requirements

• 1–3 years of relevant experience in Reception, Front Office, or Administration.

• HSC / Graduate qualification preferred.

• Good verbal and written communication skills.

• Pleasant, confident, presentable, and professional personality.

• Good interpersonal skills and a customer-service-oriented approach.

• Basic knowledge of MS Office, email handling, and computer operations.

• Ability to manage telephone calls, visitors, appointments, and administrative activities independently.

• Strong organizational, multitasking, and coordination skills.

• Good time management and attention to detail.

• Ability to handle confidential information responsibly.

Key Skills

Front Desk Management | Visitor Handling | Telephone Etiquette | Email Communication | Appointment Scheduling | MS Office | Data Entry | Office Administration | Courier Management | Customer Service | Documentation | Internal Coordination | Multitasking

Preferred Candidate Profile

A confident, courteous, organized, and service-oriented professional with experience in reception and front-office operations.

The ideal candidate should have good communication skills, a professional attitude, and the ability to independently manage reception activities while coordinating smoothly with internal departments.

Preference will be given to candidates with relevant front-office experience, strong communication skills, and immediate or early joining availability.

• It is a Full Time Receptionist job for candidates with 1 - 3 years of experience.