Personal Assistant

Job Description – Personal Assistant (PA)

Designation: Personal Assistant (PA)

Location: Canning Street, Kolkata

Employment Type: Full-Time

Job Summary

The Personal Assistant (PA) will provide comprehensive administrative and executive support to senior management while ensuring the smooth day-to-day functioning of office operations. The role involves managing schedules, coordinating meetings, handling correspondence, maintaining records, supporting various departments, and assisting in operational and field activities to ensure efficient business operations.

Key Responsibilities

• Provide administrative and executive support to senior management.

• Manage daily schedules, appointments, meetings, and travel arrangements.

• Handle incoming calls, emails, courier services, and official correspondence.

• Prepare reports, presentations, letters, MIS reports, and other business documents.

• Maintain and update confidential records, files, databases, and documentation.

• Coordinate internal communication between management and various departments.

• Assist HR, Accounts, Sales, and Operations teams with administrative and coordination tasks.

• Maintain employee attendance records and assist with documentation and onboarding formalities.

• Coordinate with clients, vendors, service providers, and external stakeholders for business requirements.

• Monitor office supplies, stationery inventory, and vendor procurement.

• Ensure proper filing, record management, and compliance with company policies and procedures.

• Handle office administration, facility management, and general office coordination.

• Follow up on assigned tasks, deadlines, and management directives to ensure timely completion.

• Prepare meeting agendas, record minutes of meetings (MOM), and track action points.

• Conduct field visits as and when required for official work, document collection, client coordination, banking, or operational support.

• Perform any other administrative or executive assignments delegated by management.

Required Qualifications

• Bachelor's degree in any discipline.

• 1–3 years of experience as a Personal Assistant, Executive Assistant, Administrative Executive, or similar role.

• Freshers with good communication and organizational skills may also be considered.

Required Skills

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

• Ability to maintain confidentiality and handle sensitive information.

• Strong coordination, multitasking, and problem-solving abilities.

• Professional attitude with excellent interpersonal skills.

• Ability to work independently and meet deadlines.

• Willingness to travel for official field assignments when required.

• It is a Full Time Receptionist job for candidates with 1 - 2 years of experience.