A Naukri Group company
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A Naukri Group companyLoginHire Local Staff
14,000 - 18,000 /month
Zenith Metalik Alloys Limited
Bara Bazar, Kolkata
6 - 24 months Experience in Receptionist
Full Time
Personal Assistant to Senior Management
Designation: Personal Assistant to Senior Management
Department: Management Office
Location: Kolkata – Barabazar, Canning Street, Kolkata:700001
Employment Type: Full-Time
Reporting To: OHA Ma'am
FEMALE CANDIDATES ONLY
JOB SUMMARY
We are looking for a proactive, organized, and strong-headed Personal Assistant to Senior Management to manage property supervision, staff coordination, attendance, housekeeping, driver/vehicle records, and required reports. The role includes regular property visits, maintaining trackers/checklists, school and health reporting, and blue-collar manpower coordination.
The candidate must be firm, responsible, observant, and capable of enforcing rules, taking corrective action, and ensuring smooth day-to-day operations with minimal supervision.
KEY RESPONSIBILITIES
Property Supervision: Regularly visit and monitor the Deodar Street and Tollygunge properties, including cleanliness, maintenance, and overall upkeep.
Staff Monitoring: Supervise Caretaker, Assistant Caretaker, HK, Drivers, and other support staff; monitor attendance, performance, discipline, and duty compliance.
Corrective Action: Ensure staff follow prescribed rules and responsibilities; take necessary corrective measures for negligence, indiscipline, or non-compliance and escalate serious matters to Senior Management.
Checklists & Reports: Maintain property, staff, housekeeping, attendance, and other required checklists and submit regular reports.
Driver & Vehicle Coordination: Coordinate with drivers, maintain attendance and duty records, and track vehicle mileage and usage.
Health & School Tracking: Maintain the required health tracker and prepare/maintain the school report and related updates for Senior Management
Manpower Recruitment: Coordinate with manpower consultancies for sourcing blue-collar staff, assist in selection, joining, and ensure proper induction.
General Coordination: Handle day-to-day administrative coordination and ensure instructions of Senior Management are implemented promptly and efficiently.
REQUIRED QUALIFICATION
Graduate in any discipline.
6 months– 2 years of relevant experience in Personal Assistant, Executive Assistant, Administration, Property/Facility Management, or a similar role.
Prior experience handling housekeeping, drivers, caretakers, or blue-collar staff will be preferred.
Proficiency in MS Excel, MS Word, WhatsApp, Email, and basic reporting/documentation.
REQUIRED SKILLS
Strong staff supervision and coordination skills.
Firm, assertive, and confident personality.
Excellent communication and interpersonal skills.
Strong observation, follow-up, and problem-solving abilities.
Good record-keeping and reporting skills.
Ability to enforce rules and take corrective action when required.
High level of responsibility, discipline, confidentiality, and trustworthiness.
Ability to work independently with minimal supervision.
Strong time-management and organizational skills.
Willingness to travel between assigned properties as required.
IMPORTANT REQUIREMENT
The candidate must be strong-headed and comfortable managing support staff firmly and professionally. The role requires someone who can identify lapses, ensure compliance, take corrective measures, and maintain accountability without hesitation.
IDEAL CANDIDATE
A mature, dependable, disciplined, and proactive individual who can act as a reliable point of coordination for Senior Management and ensure that property, staff, reporting, and administrative responsibilities are handled efficiently.
