Receptionist Personal Assistant

Personal Assistant to Senior Management

Designation: Personal Assistant to Senior Management
Department: Management Office
Location: Kolkata – Barabazar, Canning Street, Kolkata:700001
Employment Type: Full-Time
Reporting To: OHA Ma'am

FEMALE CANDIDATES ONLY

JOB SUMMARY

We are looking for a proactive, organized, and strong-headed Personal Assistant to Senior Management to manage property supervision, staff coordination, attendance, housekeeping, driver/vehicle records, and required reports. The role includes regular property visits, maintaining trackers/checklists, school and health reporting, and blue-collar manpower coordination.

The candidate must be firm, responsible, observant, and capable of enforcing rules, taking corrective action, and ensuring smooth day-to-day operations with minimal supervision.

KEY RESPONSIBILITIES

• Property Supervision: Regularly visit and monitor the Deodar Street and Tollygunge properties, including cleanliness, maintenance, and overall upkeep.

• Staff Monitoring: Supervise Caretaker, Assistant Caretaker, HK, Drivers, and other support staff; monitor attendance, performance, discipline, and duty compliance.

• Corrective Action: Ensure staff follow prescribed rules and responsibilities; take necessary corrective measures for negligence, indiscipline, or non-compliance and escalate serious matters to Senior Management.

• Checklists & Reports: Maintain property, staff, housekeeping, attendance, and other required checklists and submit regular reports.

• Driver & Vehicle Coordination: Coordinate with drivers, maintain attendance and duty records, and track vehicle mileage and usage.

• Health & School Tracking: Maintain the required health tracker and prepare/maintain the school report and related updates for Senior Management

• Manpower Recruitment: Coordinate with manpower consultancies for sourcing blue-collar staff, assist in selection, joining, and ensure proper induction.

• General Coordination: Handle day-to-day administrative coordination and ensure instructions of Senior Management are implemented promptly and efficiently.
  

REQUIRED QUALIFICATION

• Graduate in any discipline.

• 6 months– 2 years of relevant experience in Personal Assistant, Executive Assistant, Administration, Property/Facility Management, or a similar role.

• Prior experience handling housekeeping, drivers, caretakers, or blue-collar staff will be preferred.

• Proficiency in MS Excel, MS Word, WhatsApp, Email, and basic reporting/documentation.

REQUIRED SKILLS

• Strong staff supervision and coordination skills.

• Firm, assertive, and confident personality.

• Excellent communication and interpersonal skills.

• Strong observation, follow-up, and problem-solving abilities.

• Good record-keeping and reporting skills.

• Ability to enforce rules and take corrective action when required.

• High level of responsibility, discipline, confidentiality, and trustworthiness.

• Ability to work independently with minimal supervision.

• Strong time-management and organizational skills.

• Willingness to travel between assigned properties as required.

IMPORTANT REQUIREMENT

The candidate must be strong-headed and comfortable managing support staff firmly and professionally. The role requires someone who can identify lapses, ensure compliance, take corrective measures, and maintain accountability without hesitation.

IDEAL CANDIDATE

A mature, dependable, disciplined, and proactive individual who can act as a reliable point of coordination for Senior Management and ensure that property, staff, reporting, and administrative responsibilities are handled efficiently.

• It is a Full Time Receptionist job for candidates with 6 months - 2 years of experience.