Personal Assistant

• Flexibility required as per Director’s schedule.

• Job Title: Personal Assistant to Director
• Company: Viken Tape Limited
• Location: Pandesara, Surat
• Reporting To: Director
• Employment Type: Full-time
• Job Summary:
• Viken Tape Limited, a reputed manufacturer of garment elastics based in Pandesara, Surat, is looking for a smart, dependable, and highly organized Personal Assistant to assist the Director in managing all day-to-day activities — professional, operational, and personal.
• The ideal candidate should be proactive, trustworthy, and able to think ahead to ensure smooth functioning of the Director’s schedule, tasks, and business priorities.
• Key Responsibilities:
• Administrative & Business Support:
• Manage and coordinate the Director’s daily schedule, meetings, and appointments.
• Act as the primary point of contact for internal departments, customers, and suppliers.
• Handle emails, phone calls, messages, and correspondence on behalf of the Director.
• Prepare, organize, and maintain reports, documents, and presentations for internal and external meetings.
• Follow up on assigned tasks, projects, and pending actions with staff or vendors.
• Support in factory coordination, including production updates, dispatch status, and order tracking.
• Maintain confidential files and sensitive information with discretion.
• Personal & Executive Assistance:
• Handle personal errands and household coordination as instructed by the Director.
• Manage travel bookings, accommodations, and logistics (domestic and international).
• Remind and ensure completion of daily, weekly, and monthly commitments.
• Assist in event coordination, meetings, and hospitality arrangements.
• Keep the Director informed, organized, and focused on key priorities.
• Follow-up & Reporting:
• Ensure smooth task management by keeping checklists and daily follow-up records.
• Provide daily updates and reminders to the Director for scheduled work.
• Prepare summaries and briefs for meetings or visits.
• Key Skills & Competencies:
• Excellent communication and interpersonal skills (English, Hindi, Gujarati).
• Strong organizational, multitasking, and follow-up ability.
• Discreet and professional in handling confidential matters.
• Proficient in MS Office (Word, Excel, PowerPoint) and digital communication tools (WhatsApp, Gmail, Google Drive).
• Ability to work independently with minimal supervision.
• Punctual, disciplined, and reliable.
• Should maintain a positive and energetic attitude.
• Qualifications & Experience:
• Graduate in any discipline (preferably Commerce or Business Administration).
• 2–5 years of experience as a Personal Assistant, Executive Assistant, or Office Administrator.
• Experience in manufacturing, textile, or trading industry will be an advantage.
• Candidates from Surat or nearby areas preferred.
• Working Hours:
• Monday to Saturday: 9:30 AM – 6:30 PM
• Flexibility required as per Director’s schedule.
• Compensation:
• Salary: Competitive, based on experience and capability.
• Additional benefits as per company policy.Salary: Competitive, based on experience and capability.

• It is a Full Time Receptionist job for candidates with 5 - 6+ years Experience.

More about this Personal Assistant job

1. What is the eligibility criteria to apply for this Personal Assistant job?
   Ans: The candidate should be Post Graduate and above and above with 5 - 6+ years Experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹35000 - ₹40000 per month that depends on your interview. It's a Full Time job in Surat.
3. How many working days are there for this Personal Assistant job?
   Ans: This Personal Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Personal Assistant job?
   Ans: No, there is no fee applicable for applying this Personal Assistant job and during the employment with the company, i.e., Viken Tape Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Personal Assistant role?
   Ans: There is an immediate opening of 1 Personal Assistant at Viken Tape Limited
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Receptionist job.
8. What are the timings of this Personal Assistant job?
   Ans: This Personal Assistant job has 09:00 AM - 06:00 PM timing.