Receptionist Personal Assistant

job Description – Personal Assistant (PA)

Position: Personal Assistant (PA)
Experience: 2–3 Years
Location: Lucknow, Uttar Pradesh
Employment Type: Full-Time

Job Summary

We are looking for a smart, well-presented, organized, and professional Personal Assistant/Personal Secretary to provide comprehensive administrative and coordination support to the Director of the College.

The candidate should have excellent communication skills, strong follow-up abilities, and the maturity to handle confidential information and interact professionally with senior management, faculty, staff, students, parents, and external stakeholders.

Key Responsibilities

• Manage the Director’s daily schedule, appointments, meetings, and official commitments.

• Coordinate and follow up on meetings with faculty, management, staff, students, parents, and external stakeholders.

• Handle official emails, correspondence, letters, notices, and documentation.

• Prepare meeting agendas, minutes, reports, presentations, and other documents as required.

• Maintain records of important meetings, instructions, and pending matters.

• Ensure timely follow-up on tasks and instructions given by the Director.

• Coordinate with different departments and ensure effective communication of the Director’s instructions.

• Assist the Director in college events, meetings, conferences, inspections, and official programs.

• Handle confidential documents and information with strict professionalism and discretion.

• Manage calls and visitors and ensure proper coordination with the Director.

• Assist with travel arrangements and other official requirements when required.

• Perform other administrative and coordination duties assigned by the Director.

Candidate Requirements

• 2–3 years of experience as a PA, Personal Secretary, Executive Assistant, or in a similar role.

• Excellent English communication and drafting skills.

• Good knowledge of MS Word, Excel, PowerPoint, Email, and basic office tools.

• Strong organizational, coordination, and follow-up skills.

• Smart, presentable, confident, and professional personality.

• Ability to maintain confidentiality and handle sensitive matters responsibly.

• Good interpersonal skills and the ability to communicate with senior-level professionals.

• Ability to manage multiple priorities and work with flexibility according to the Director’s schedule.

• Prior experience in an educational institution/college/university will be an added advantage.

Salary

As per experience, skills, and suitability of the candidate.

• It is a Full Time Receptionist job for candidates with 2 - 5 years of experience.