Personal Assistant

Duties and Responsibilities

• Manage and maintain the principal's diary, including scheduling and prioritizing appointments and meetings.

• Coordinate travel arrangements, itineraries and accommodation for business trips.

• Prepare, format and distribute meeting agendas, minutes and briefing materials.

• Draft, proofread and manage written correspondence and internal communications.

• Act as gatekeeper for incoming calls and requests, responding or redirecting as appropriate.

• Priorities and track action items to ensure timely completion and follow-up.

• Organize and support meetings and events, including logistics and attendee communication.

• Maintain confidential files and records, ensuring information is stored securely.

• Liaise with internal departments and external contacts to coordinate activities and resolve issues.

• Assist with the preparation of presentations, reports and executive summaries.

• Manage routine administrative tasks such as filing, expense submissions and invoice processing.

• Provide occasional personal support tasks where appropriate, maintaining professional boundaries and discretion.

  Requirements and Qualifications

• Proven experience as a Personal Assistant, Personal Secretary, executive assistant or similar administrative role.

• Excellent organizational skills with the ability to manage multiple priorities and deadlines.

• Strong verbal and written communication skills, with attention to accuracy and detail.

• High level of discretion and ability to handle confidential information sensitively.

• Good problem solving skills and a proactive approach to anticipating needs.

• Ability to work independently and as part of a team, remaining calm under pressure.

• Professional demeanor and strong interpersonal skills for stakeholder liaison.

• Reliable time management and the ability to priorities competing tasks effectively.

• Experience of organizing meetings, events and complex travel arrangements.

• Competent with standard office technology and comfortable learning new systems.

• Accurate numeracy for expense tracking and basic financial reconciliation.

• Relevant administrative or secretarial qualifications desirable but not essential.

• It is a Full Time Receptionist job for candidates with 1 - 3 years of experience.