Receptionist Personal Assistant

Job Description – Personal Assistant (PA)

Position: Personal Assistant (PA)

Experience: 1–2 Years

Location: Mumbai

Employment Type: Full-Time

Job Summary

We are looking for a well-organized, proactive, and responsible Personal Assistant (PA) to provide administrative and personal support to senior management. The ideal candidate should have good communication skills, strong coordination abilities, and the ability to manage multiple tasks efficiently.

Key Responsibilities

Manage daily schedules, appointments, meetings, and reminders.

Coordinate and follow up with internal teams, clients, vendors, and other stakeholders.

Handle phone calls, emails, messages, and correspondence professionally.

Prepare and maintain reports, documents, presentations, and records.

Arrange meetings and ensure timely follow-ups on assigned tasks.

Maintain confidentiality of company and management-related information.

Assist management with day-to-day administrative and personal requirements.

Coordinate travel arrangements, hotel bookings, transportation, and itineraries when required.

Track important deadlines, pending tasks, and follow-ups.

Maintain proper documentation and filing of important records.

Handle any other responsibilities assigned by the management.

Requirements

1–2 years of experience as a Personal Assistant, Executive Assistant, Secretary, or in a similar role.

Graduate in any discipline preferred.

Excellent verbal and written communication skills.

Good knowledge of MS Office (Word, Excel, PowerPoint) and email communication.

Strong organizational and time-management skills.

Ability to multitask and work under pressure.

Smart, presentable, professional, and well-mannered.

Should be proactive, responsible, and detail-oriented.

Ability to maintain confidentiality and handle sensitive information.

Good coordination and follow-up skills.

Preferred Skills

Strong communication and interpersonal skills.

Good decision-making and problem-solving abilities.

Ability to work independently with minimal supervision.

Flexible and willing to handle both administrative and personal tasks as required.

Salary

Salary: As per experience and company standards.

Immediate Joiners / Candidates with a short notice period will be preferred.

• It is a Full Time Receptionist job for candidates with 6 months - 2 years of experience.