Personal Assistant

Coordination Duties

• Ensure smooth day-to-day functioning of the Director’s office
• Coordinate with department heads for reports and updates
• Track progress of ongoing projects and provide status summaries
• Maintain an organized record of files, agreements, and contracts
• Handle incoming visitors and schedule appointments efficiently

Communication Management

• Draft professional emails, letters, and official communications
• Liaise with clients, vendors, consultants, and hospital partners
• Handle internal communication between management and staff
• Ensure timely follow-up on approvals, signatures, and documentation
• Maintain communication logs and contact directories

Operational Support

• Assist in organizing medical camps, corporate meetings, and seminars
• Coordinate travel arrangements including tickets, stays, and schedules
• Support preparation of presentations, proposals, and reports
• Monitor inventory of office supplies for the Director’s office
• Assist in vendor coordination and service follow-ups

Confidential & Executive Support

• Maintain confidentiality of strategic and sensitive information
• Handle confidential HR and administrative documents
• Manage priority tasks with discretion and professionalism
• Support Director in decision-making by providing relevant data
• Prepare briefing notes before meetings and visits

Time & Task Management

• Maintain daily task planner and priority schedules
• Remind Director about meetings, deadlines, and commitments
• Ensure timely completion of assigned tasks and follow-ups
• Coordinate emergency meetings and urgent requirements

Professional Behaviour

• Maintain high level of integrity and reliability
• Demonstrate polite and professional communication
• Dress and present professionally as a representative of management
• Be proactive, detail-oriented, and solution-focused
• Ability to work under pressure and manage multiple assignments

Technical & Computer Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Knowledge of online meeting platforms (Zoom, Teams, Google Meet)
• Basic understanding of data management and digital filing systems
• Ability to prepare MIS reports and presentations

• It is a Full Time Receptionist job for candidates with 0 - 2 years of experience.