Receptionist Personal Assistant

Hello Candidate,

Hope you're doing well...!!!

We have an urgent job vacancy for the profile of "Personal Assistant / Executive Assistant to MD" for one of the MNC IT Company @ Ahmedabad.

Job Purpose: Provide comprehensive administrative and organizational support to the MD & CEO by managing schedules, coordinating meetings, and handling correspondence to ensure seamless daily operations. Facilitate effective communication by acting as a liaison between internal teams and external stakeholders. Ensure timely execution of tasks through efficient prioritization and process management.

Educational Qualification:

• Graduate in any discipline; Bachelors Degree or Post Graduation will work

• Work Experience (Range of years): 2-3 years of experience in a similar administrative or secretarial role.

• Personal Assistant

Administrative Support:

• Manage the CEO / MD's daily schedule, including coordinating meetings, appointments, and travel arrangements.

• Handle correspondence, including drafting emails, letters, and memos as directed by the CEO / MD.

• Maintain an organized filing system for critical documents, reports, and communications, ensuring easy retrieval.

• Assist in organizing events, conferences, and other professional engagements as needed.
  

Meeting Coordination and Follow-ups:

• Schedule, organize, and coordinate internal and external meetings, including preparing agendas, minutes, and required materials.

• Assist in tracking action items from meetings, ensuring timely follow-up and updates to the CEO.

• Liaise with internal departments and external stakeholders to ensure seamless communication and collaboration.

• Monitor deadlines, reminders, and tasks for the CEO / MD, ensuring timely completion.

Communication and Liaison:

• Act as the primary point of contact for all incoming communication to the CEO / MD, ensuring prompt responses and prioritization.

• Coordinate with the team and other departments to consolidate reports, presentations, and updates.

• Maintain confidentiality and professionalism while handling sensitive information and communications.

Process and Documentation Support:

• Assist in preparing financial reports, presentations, and documents as per the CEO / MD's requirements.

• Maintain an updated repository of critical information, including policies, project details, and contact lists.

• Support process improvements within the administrative framework to enhance efficiency.

Job Location - Sola, Ahmedabad (Work From Home)
Job Timings - 8:30 p.m. to 4:30 a.m. (US timings)
Salary - 15,000 to 25,000
Experience - Minimum 3 Years require

Candidate must have great communication & mailing skills.

• It is a Full Time Receptionist job for candidates with 3 - 6+ years Experience.