Personal Assistant

JOB DESCRIPTION – PERSONAL & EXECUTIVE ASSISTANT TO MD (HIGH OWNERSHIP ROLE)

Basic Details

Job Title: Personal & Executive Assistant to Managing Director
Department: Management / Administration
Location: Saroli, Surat
Working Hours: 11:00 AM to 9:00 PM
Salary: Depends on Interview & Experience

Job Purpose

Looking for a highly responsible Personal & Executive Assistant who can manage both personal and official responsibilities of the Managing Director with strong ownership, confidentiality, smart coordination, and execution capability.

Key Responsibilities

Personal Assistance

• Manage personal schedule, appointments, and reminders

• Handle wardrobe/clothing coordination, shopping requirements, and personal arrangements

• Manage travel bookings, hotel reservations, and itinerary planning

• Coordinate personal events, meetings, and important dates

• Maintain personal files, documents, and confidential records

Executive Assistance

• Manage MD’s calendar, meetings, and daily schedule

• Handle calls, emails, and communication professionally

• Coordinate with clients, vendors, and business partners

• Prepare presentations, reports, Excel sheets, and MIS updates

• Draft emails, letters, and business documents

Task Management & Follow-ups

• Handle urgent and priority tasks assigned by MD

• Follow up with departments for pending work completion

• Ensure deadlines and commitments are properly tracked

• Solve day-to-day operational coordination issues

Office & Business Coordination

• Coordinate with HR, Accounts, Sales, Operations, and Admin teams

• Manage documentation, approvals, and file systems

• Assist in office operations and management support

Candidate Requirements

• Female candidate preferred (if applicable as per company requirement)

• Excellent communication and interpersonal skills

• Smart, presentable, and professional personality

• Strong ownership mindset and multitasking ability

• Good knowledge of Excel, Word, Email, and documentation

• High confidentiality and trustworthiness

• Problem-solving and quick execution ability

Experience

• 2+ years as Personal Assistant / Executive Assistant / Coordinator preferred

Work Environment

• Friendly and professional workplace

• Direct exposure to business management and leadership

• Growth opportunities based on performance

Interview Details

Interested candidates can share updated resume for interview scheduling.

Location: Saroli, Surat

• It is a Full Time Receptionist job for candidates with 0 - 6+ years Experience.