Receptionist Personal Assistant

Job Summary

We are looking for a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to the Founder/Leadership team. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, organizing travel, and ensuring smooth day-to-day operations.

Key Responsibilities

Calendar & Schedule Management

• Manage and maintain the executive's calendar, appointments, and meetings.

• Coordinate internal and external meetings.

• Prioritize and schedule tasks to optimize time management.

• Send reminders and ensure timely follow-ups on commitments.

Communication Management

• Handle emails, phone calls, and correspondence on behalf of the executive.

• Draft and review emails, letters, presentations, and other documents.

• Act as a point of contact between the executive and internal/external stakeholders.

Travel & Event Coordination

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.

• Coordinate business events, conferences, and meetings.

• Manage travel-related documentation and expense reports.

Administrative Support

• Maintain records, files, and confidential documents.

• Prepare meeting agendas, minutes, and action trackers.

• Track important deadlines and ensure timely completion of tasks.

• Manage office supplies and administrative requirements when needed.

Follow-ups & Coordination

• Coordinate with departments, vendors, clients, and external partners.

• Track ongoing projects and provide regular updates to the executive.

• Ensure closure of action items assigned during meetings.

Personal Assistance

• Assist with personal appointments and errands as required.

• Manage personal schedules, reservations, and other day-to-day coordination tasks.

• Handle confidential and sensitive information with discretion.

• It is a Full Time Receptionist job for candidates with 2 - 6+ years Experience.