Receptionist Personal Assistant

Job Purpose

To provide high-level administrative, operational, and strategic support to the Director in managing business operations, coordinating inter-departmental activities, and ensuring smooth day-to-day functioning of the organization.

Key Responsibilities:

1. Executive Support & Coordination

· Manage and organize the Director’s daily schedule, meetings, and appointments.

· Draft, review, and manage correspondence, reports, and presentations.

· Coordinate with factory heads, purchase, sales, accounts, and HR departments for regular updates and reporting.

· Maintain confidentiality of sensitive business and personnel information.

· Handle travel itineraries, hotel bookings, and event arrangements.

2. Business Operations Support

· Prepare MIS reports, performance dashboards, and key operational summaries for management review.

3. Administrative & Compliance Assistance

· Maintain documentation related to ISO, statutory, and internal audits.

· Support in record-keeping of legal, licensing, and company secretarial matters.

· Assist in managing correspondence with government authorities, banks, and corporate clients.

4. Communication & Liaison

· Act as a communication bridge between the Director and internal/external stakeholders.

5. Project & Task Management

· Prepare minutes of meetings and ensure timely follow-up on action points.

· Support the Director in customer meetings, vendor coordination, and negotiation documentation.

· Track progress of key projects (factory expansion, new machinery, cost-saving initiatives, etc.).

Job Holder Name:

Reporting Manager:

Signature & Date:

Signature & Date:

Effective Date:

Revision No:

• It is a Full Time Receptionist job for candidates with 2 - 6 years of experience.