Receptionist Personal Assistant

Job Location: Raj Nagar, Ghaziabad
Position: Personal Assistant
Industry: Real Estate
Working Days: 6 Days a Week
Working Hours: 10:00 AM to 7:00 PM
Salary: ₹25,000 – ₹30,000 In-Hand per month

Job Overview

We are looking for a smart, responsible, well-organized and professionally presentable Personal Assistant to support the day-to-day business and personal work of senior management in a Real Estate Agency.

The ideal candidate should have a good understanding of the real estate industry, including property dealing, brokers, builders, property visits, documentation, client coordination and basic property-related processes.

The candidate will be responsible for managing calls and WhatsApp communication, maintaining schedules, coordinating property visits and meetings, following up with clients and business associates, maintaining property-related data and ensuring that important tasks are completed on time.

This role requires excellent coordination, follow-up, communication and organizational skills along with complete confidentiality.

Key Responsibilities

1. Calls, WhatsApp & Communication

• Management ke phone calls professionally receive aur manage karna.

• WhatsApp messages, enquiries aur important communications ko properly handle karna.

• Important calls aur messages ko prioritize karke management tak timely information pahunchana.

• Clients, brokers, dealers, builders, vendors aur other business associates ke saath professional communication maintain karna.

• Required information collect karke management ko timely update dena.

2. Calendar & Schedule Management

• Management ka daily calendar, appointments aur meetings organize karna.

• Meetings, property visits aur important appointments ka schedule maintain karna.

• Upcoming meetings aur appointments ke liye timely reminders dena.

• Schedule mein changes ya urgent requirements ko efficiently manage karna.

• Daily activities ko priority ke according organize karna.

3. Property Visits & Real Estate Coordination

• Clients ke saath property visits coordinate karna.

• Property location, visit timing aur meeting details ke regarding clients aur concerned parties se coordination karna.

• Brokers, property dealers, builders aur property owners ke saath regular communication maintain karna.

• Available properties ki basic information collect aur update karna.

• Property details, location, price, size, availability aur other relevant information maintain karna.

• Management ke instructions ke according property-related follow-ups karna.

4. Client & Business Follow-Up

• Existing aur potential clients ke saath regular follow-up karna.

• Property enquiries ka status maintain karna.

• Clients ki requirements ko properly record karna.

• Property dealers, brokers, builders aur vendors se pending matters par regular follow-up karna.

• Meetings, property visits, documents aur other commitments ka timely follow-up ensure karna.

• Pending leads aur business opportunities ko track karna.

5. Data Management & Documentation

• Property aur client information ko Excel/CRM mein accurately maintain aur update karna.

• Property listings aur client requirements ka organized database maintain karna.

• Important documents, reports, agreements aur business-related files ko properly organize karna.

• Management ke requirement ke according reports, presentations aur other business documents prepare karna.

• Property-related paperwork aur documentation ko coordinate karna.

6. Property Registration & Transaction Coordination

• Property registration-related activities ke liye concerned parties ke saath coordination karna.

• Property documentation aur paperwork ko organize aur track karna.

• Payment-related activities aur pending payments ka follow-up karna.

• Required documents ki availability aur submission status track karna.

• Brokers, clients, builders, vendors aur other concerned parties ke beech coordination maintain karna.

7. Task Management

• Daily pending tasks ki complete list maintain karna.

• Important tasks ke liye management ko timely reminders dena.

• Pending activities ka regular follow-up karna.

• Ensure karna ki assigned tasks deadline ke according complete hon.

• Urgent tasks ko priority ke basis par handle karna.

• Completed aur pending work ka proper status management ko provide karna.

8. Travel & Meeting Coordination

• Business meetings aur property-related appointments ke liye necessary arrangements karna.

• Management ke business travel ko coordinate karna.

• Travel schedules, meeting locations aur other logistics organize karna.

• Meetings ke liye required documents aur information beforehand arrange karna.

9. Confidentiality & Professional Conduct

• Personal aur business-related information ki complete confidentiality maintain karna.

• Important documents, financial information, client details aur business discussions ko confidential rakhna.

• Sensitive information ko unauthorized persons ke saath share na karna.

• Management ke instructions ko professionally aur responsibly follow karna.

Real Estate Knowledge Required

Candidate ko real estate industry ki basic practical understanding honi chahiye, such as:

• Residential & Commercial Properties

• Property Dealers & Brokers

• Builders & Developers

• Property Visits

• Client Requirements

• Property Listings

• Basic Property Documentation

• Property Registration Process

• Payment & Transaction Coordination

• Property Negotiation Process ka basic understanding

• Local Real Estate Market ka basic knowledge
  

Ghaziabad / NCR real estate market ka knowledge additional advantage rahega.

Candidate Requirements

• Personal Assistant, Executive Assistant, Real Estate Coordinator, Property Coordinator ya similar role ka experience preferred.

• Real estate industry mein prior experience strongly preferred.

• Real estate brokers, builders, dealers aur clients ke saath dealing ka experience advantageous rahega.

• Strong Hindi communication skills mandatory hain.

• Good English communication skills required hain.

• Excellent follow-up aur coordination skills honi chahiye.

• Good knowledge of MS Excel, WhatsApp, email and basic computer applications required.

• Presentable personality aur professional communication honi chahiye.

• Multitasking aur time-management skills strong honi chahiye.

• Responsible, trustworthy aur organized personality honi chahiye.

• Confidential business information ko responsibly handle karne ki ability honi chahiye.

• Local travel/property visits ke coordination ke liye comfortable hona chahiye.

Required Skills

• Real Estate Knowledge

• Personal Assistance

• Client Coordination

• Property Coordination

• Broker & Builder Coordination

• Follow-Up Management

• Calendar Management

• Communication Skills

• MS Excel

• CRM Management

• Documentation

• Task Management

• Time Management

• Confidentiality

• Professional Communication

• It is a Full Time Receptionist job for candidates with 2 - 6+ years Experience.