Receptionist Personal Assistant

Hi,

We do ahve excellent openings for Personal Assistant.

Location - Ambattur

Client : Leading astrologist (Vedic astrology and online astrology consultations)

The Personal Assistant (PA) provides comprehensive administrative and executive support to the

Managing Director/CEO by managing schedules, communications, travel, meetings, documentation,

and confidential matters. The PA acts as the primary point of coordination for executive activities,

ensuring smooth day-to-day operations and enabling the executive to focus on strategic business

priorities.

Key Responsibilities

Executive Support

• Manage the Managing Director’s daily calendar, appointments, and meetings.

• Prioritize appointments and ensure effective time management.

• Coordinate internal and external meetings.

• Prepare daily schedules and reminders.

• Handle confidential information with the highest level of discretion.

Communication Management

• Screen and manage phone calls, emails, and correspondence.

• Draft letters, emails, reports, presentations, and official documents.

• Act as the liaison between the Managing Director and employees, clients, vendors, and business

partners.

• Follow up on pending tasks and commitments.

Meeting Coordination

• Schedule meetings and prepare agendas.

• Take minutes of meetings and circulate action items.

• Track deadlines and ensure timely completion of assigned tasks.

• Coordinate board meetings and management reviews when required.

Travel & Event Management

• Arrange domestic and international travel.

• Book flights, hotels, transportation, and meeting venues.

• Prepare travel itineraries and expense reports.

• Coordinate company events and executive functions.

Documentation & Record Management

• Maintain confidential files and executive records.

• Organize contracts, agreements, reports, and presentations.

• Manage digital and physical filing systems.

• Prepare presentations and reports for management meetings.

Office Coordination

• Coordinate with all departments on behalf of the Managing Director.

• Monitor important deadlines and business commitments.

• Handle routine administrative tasks efficiently.

• Maintain office supplies required for the executive office.

Business Coordination

• Follow up with department heads regarding ongoing projects.

• Prepare status reports and business summaries.

• Coordinate with external consultants, auditors, legal advisors, and vendors.

• Assist in special projects assigned by the Managing Director.

Confidential Responsibilities

• Handle sensitive business information with complete confidentiality.

• Protect company records and executive communications.

• Maintain professional ethics and integrity at all times.

Required Qualifications

• Bachelor’s degree in Business Administration, Commerce, Management, or a related field.

• MBA or Executive Assistant certification is an added advantage.

Experience

• 3–7 years of experience as a Personal Assistant, Executive Assistant, or Administrative Officer.

• Experience supporting senior executives is preferred.

Required Skills

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• Exceptional time management.

• High level of confidentiality and integrity.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Ability to prepare professional reports and presentations.

• Strong problem-solving and decision-making skills.

• Ability to work under pressure and meet deadlines.

• It is a Full Time Receptionist job for candidates with 3 - 6 years of experience.