Office Coordinator

Job Description – Office Coordinator

Company: T3 Translife Pvt. Ltd.
Location: Kundli, Sonipat, Haryana
Department: Administration / Operations
Job Type: Full-Time

Job Summary

T3 Translife Pvt. Ltd. is seeking a proactive and organized Office Coordinator to manage day-to-day administrative and coordination activities. The ideal candidate will support office operations, coordinate with internal departments, maintain documentation, and ensure smooth communication between clients, transporters, and the operations team.

Key Responsibilities

• Coordinate daily office operations and administrative activities.

• Handle incoming calls, emails, and customer inquiries professionally.

• Maintain records, files, and office documentation accurately.

• Prepare quotations, reports, invoices, and correspondence.

• Coordinate with the Operations, Sales, and Accounts teams for smooth workflow.

• Follow up with customers, transporters, and vendors regarding shipments and documentation.

• Maintain MIS reports and update Excel records regularly.

• Schedule meetings and maintain office calendars.

• Monitor office supplies and coordinate procurement when required.

• Support HR with attendance, leave records, and employee documentation.

• Ensure proper filing of logistics documents such as PODs, LR copies, invoices, and delivery records.

• Perform other administrative tasks assigned by management.

Required Skills

• Good communication and interpersonal skills.

• Proficiency in MS Office (Excel, Word, Outlook).

• Strong organizational and multitasking abilities.

• Basic knowledge of logistics and transportation operations is preferred.

• Good email drafting and documentation skills.

• Ability to work under deadlines with attention to detail.

Qualification

• Bachelor's Degree in any discipline.

• 1–3 years of experience as an Office Coordinator, Admin Executive, or Back Office Executive.

• Freshers with excellent communication and computer skills may also apply.

Preferred Candidate

• Experience in logistics, transportation, or supply chain companies.

• Residing in or near Kundli/Sonipat.

• Positive attitude with good coordination skills.

Salary

• ₹15,000 – ₹25,000 per month (Negotiable based on experience and skills).

This JD reflects the responsibilities commonly expected for office coordinators in logistics firms and aligns with current hiring patterns for similar roles in Kundli, including T3 Translife's coordinator hiring and comparable office coordinator positions in the area.

• It is a Full Time Receptionist job for candidates with 0 - 3 years of experience.