Receptionist Office Coordinator

Office Coordinator – Medicine Export

Position: Office Coordinator
Department: Export / Purchase & Operations
Employment Type: Full-Time

Job Responsibilities

• Coordinate day-to-day activities related to medicine purchase and export operations.

• Purchase medicines and pharmaceutical products from approved vendors as per requirements.

• Communicate with vendors regarding product availability, pricing, quotations, order confirmation, and delivery schedules.

• Prepare and follow up on purchase orders and ensure timely procurement.

• Coordinate with suppliers, warehouse, logistics, accounts, and export teams.

• Verify product details, quantities, batch information, expiry dates, and required documentation.

• Maintain purchase records, vendor details, quotations, invoices, and related documents.

• Follow up with vendors for pending orders, shortages, replacements, and delivery issues.

• Coordinate medicine packing, dispatch, and shipment-related requirements.

• Assist in preparing export documentation and maintaining proper records.

• Communicate with customers/clients regarding order status, product availability, and shipment updates when required.

• Coordinate with courier, transport, and logistics agencies for timely dispatches.

• Monitor pending purchases and ensure orders are completed within the required timeline.

• Handle emails, calls, and routine office communication with vendors and business partners.

• Maintain confidentiality and accuracy of commercial and pharmaceutical-related information.

• Perform other administrative and coordination duties assigned by management.

• It is a Full Time Receptionist job for candidates with Freshers.