Office Admin

Preferred Male Candidates

Industry: Manufacturing

Location: Sanathal Ahmedabad

Key Responsibilities

• Greeting and Welcoming: Greet all guests, clients, and visitors in a professional and friendly manner.

• Communication Management: Answer, screen, and forward incoming phone calls, and manage email and physical correspondence (mail/deliveries).

• Reception Area Management: Ensure the front desk and lobby area remain tidy, organized, and presentable.

• Administrative Support: Perform various administrative and clerical tasks such as data entry, filing, photocopying, and managing office supplies inventory.

• Scheduling and Coordination: Assist with scheduling meetings, updating calendars, and coordinating appointments or travel arrangements.

• Problem-Solving: Handle inquiries and complaints, resolving issues promptly or directing them to the appropriate personnel.

• Security and Procedures: Monitor front office security by following safety procedures, managing visitor logs, and controlling access via the reception desk.

Admin Responsibilities

·         Managing and coordinating organizational compliant and disciplinary proceedings.

·         Manage general administration matters, Ensure factory asset management.

·         Coordinate with internal teams to gather necessary information and support bid preparation and to reply on queries.

·         Monitor and control the Group communal areas at suitable levels such as pantry, toilets, and offices.

·         Ensure all factory and vendor bills payment done on time.

·         Manage third party vendors for fabrication process.

·         Manage Travel Desk, Guest management, transport and logistic for product deployment, Cab & Hotel booking for guest. All data of booking should be in record.

·         Manage and support for official and Govt. event planning and Event management.

·         Responsible to keep record of all facility including inventory of office supplies, Production wearable, Pantry grocery, Housekeeping, Hospitality, Pest Controlling, Security, Canteen, Logistics, support to the Maintenance, IT and Finance department.

·         Front office handling & attending Guest, Sending Mail.

·         Responsible for Material inward outward and Distribution and Billing with proper tracker.

·         Responsible for Attendance Access card Allocation with Card Activation and De Activation.

·         Oversee facilities services, maintenance activities and trades persons or vendors (e.g electricians, Plumber, RO, Scrap etc.)

·         Perform daily inspection of the facility to ensure HSE (Health, Safety, and Environment) is maintained at the highest level.

·         Maintain Notice board , propitiation and signs in factory

·         Ensure all company assets are used in appropriate manner and group information is held securely.

·         Manage Other responsibilities ask by management if needed further.

·         Ensure all company licenses, insurance policies (Inventory, Assets, Vehicles) remain up to date.

·         Ensure all company legal and regulatory documents are held securely and appropriately protected

·         Manage staff, preparing work schedules and assigning specific duties.

·         Organize and supervise other office activities (recycling, renovations, event planning etc.)

·         Ensure operations adhere to policies and regulations

Required Qualifications and Skills

• Education: Typically a high school diploma or equivalent; additional certification in office management or hospitality is a plus.

• Experience: Proven work experience in a front office, receptionist, or customer service role is often preferred.

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with general office machines (printers, fax, etc.).

• Soft Skills:

• Excellent verbal and written communication skills.

• Strong organizational and multitasking abilities.

• A professional attitude and appearance.

• Strong customer service orientation and problem-solving skills.

• Ability to be resourceful, proactive, and work in a fast-paced environment

• It is a Full Time Receptionist job for candidates with 0 - 4 years of experience.

More about this Office Admin job

1. What is the eligibility criteria to apply for this Office Admin job?
   Ans: The candidate should be Graduate and above and above with 0 - 4 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹18000 - ₹25000 per month that depends on your interview. It's a Full Time job in Ahmedabad.
3. How many working days are there for this Office Admin job?
   Ans: This Office Admin job will have 6 working days.
4. Are there any charges applicable while applying or joining this Office Admin job?
   Ans: No, there is no fee applicable for applying this Office Admin job and during the employment with the company, i.e., Gridbots Technologies Private Limited.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Office Admin role?
   Ans: There is an immediate opening of 3 Office Admin at Gridbots Technologies Private Limited
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Receptionist job.
8. What are the timings of this Office Admin job?
   Ans: This Office Admin job has 09:00 AM - 06:00 PM timing.