Front Office Receptionist

Key Responsibilities:

• Welcome and assist guests, vendors, and employees courteously

• Handle incoming calls, messages, and emails professionally

• Maintain a neat and organized reception area

• Coordinate with vendors for office supplies, pantry items, and service requirements

• Assist in purchase and allocation of stationery and pantry supplies

• Manage inventory of office assets (stationery, pantry, IT equipment, etc.)

• Coordinate with corporate tower and emergency contacts for facility communication

• Maintain hygiene standards and manage utility bill payments (electricity/gas)

• Manage hospitality vendor quotations, negotiations, and purchase follow-ups

• Handle hotel and transport bookings for employees or guests

• Support HR with onboarding, ID creation, document verification, induction, and attendance maintenance

• Maintain filing systems for HR records and general administration

• Perform billing entries and keep Excel records updated for audits/purpose

• Track courier dispatch and delivery status

• Manage IT asset allocation and coordinate vendor purchases

• Use tools like MS Word, Excel, PowerPoint effectively for reporting and coordination

Requirements:

• Graduate with a minimum of 1-3 years of experience in front desk or administrative roles

• Strong verbal and written communication skills

• Excellent organizational and multitasking abilities

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

• Familiarity with HR systems (attendance, ID creation)

• Basic knowledge of inventory and asset tracking

• Comfortable coordinating with multiple departments and vendors

• It is a Full Time Receptionist job for candidates with 0 - 3 years of experience.