Front Office Receptionist

Job description:

Roles and Responsibilities

Ø Preparing facilities for scheduled events and arranging refreshments, if required.

Ø Ordering office supplies and replacements, as well as managing mail and courier services.

Ø Other administrative duties as assigned.

Ø Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention

Ø Managing databases and filing systems

Ø Implementing and maintaining procedures/administrative systems

Ø Liaising with staff, suppliers and Vendors

Ø Answering telephone calls and if needed, directing callers to the appropriate personnel.

Ø Welcoming visitors to the office and introducing them to the appropriate personnel.

Ø Attend to all customer queries and interactions with courtesy and respect.

Ø Managing Calls and Correspondence for the team. Answering phones in a professional manner, and routing calls as necessary.

Ø Maintain the reception area, meeting room, MD’s office and common areas in a clean and tidy manner at all times.

Ø Overseeing the general appearance of the office, as well as keeping supplies well stocked.

Ø Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Ø Arrange travel and accommodations for Senior Management.

Ø Provides general administrative support to other line manager.

The Requirements:

1) Qualifications : Any Degree

2) Experience : 2 years

· Must have good knowledge of MS Office packages especially Word, Excel, PowerPoint and Outlook.
Expertise in technical data management especially.

· Strong document organisational skills.

· Ability to manage multiple and changing priorities in a high-volume environment.

· Accuracy and attention to detail.

Job Types: Full-time, Permanent

Benefits:

• Food provided

• Health insurance

• Provident Fund

• It is a Full Time Receptionist job for candidates with 0 - 2 years of experience.