Front Desk Receptionist

JOB TITLE: Front Office Executive / Admin Executive

PURPOSE OF THE ROLE/JOB:

You will serve as the first point of contact for the organization, manage front desk operations, provide administrative support across departments, and ensure the smooth day-to-day functioning of the office.

IMPORTANT JOB FUNCTIONS:

Greet and welcome visitors, clients, and guests in a professional and courteous manner

Manage the front desk – answer, screen, and forward incoming calls; handle walk-in queries

Maintain office supplies inventory; place orders and ensure adequate stock levels at all times

Coordinate courier, dispatch, and mail management – incoming and outgoing correspondence

Manage meeting room bookings, set up conference rooms, and assist in organizing company events

Maintain and update visitor logs, employee attendance records, and other administrative registers

Support HR and other departments with documentation, filing, and record-keeping tasks

Liaise with vendors, facility management teams, and service providers for office upkeep

Handle petty cash and maintain expense records as directed

Perform general administrative duties as assigned by the reporting manager

REPORTING TO:

ADMIN MANAGER / HR & ADMIN HEAD

REQUIRED QUALIFICATIONS:

Bachelor's degree in any discipline or equivalent work experience.

SKILLS:

Prior work experience as a Receptionist, Front Office Executive, or in an administrative role.

Excellent verbal and written communication skills in English; knowledge of additional languages is an advantage.

Strong interpersonal skills with a professional and presentable demeanor.

Good organizational and multitasking abilities with attention to detail.

Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment (printers, EPABX systems).

REQUIRED EXPERIENCE:

1–3 Years in a similar front office or administrative role.

COMMUNICATION:

INTERNAL: ALL DEPARTMENTS

EXTERNAL: CLIENTS, VISITORS, VENDORS & SERVICE PROVIDERS

• It is a Full Time Receptionist job for candidates with 1 - 3 years of experience.